{"id":1237,"date":"2020-11-19T13:15:42","date_gmt":"2020-11-19T13:15:42","guid":{"rendered":"http:\/\/www.mailsdaddy.com\/blogs\/?p=1237"},"modified":"2023-08-06T09:59:13","modified_gmt":"2023-08-06T09:59:13","slug":"handle-break-large-pst-files-102030-gb","status":"publish","type":"post","link":"https:\/\/www.mailsdaddy.com\/blogs\/handle-break-large-pst-files-102030-gb\/","title":{"rendered":"How to handle or break large PST files over 10\/20\/30\/ GB?"},"content":{"rendered":"<p>In this article, we will discuss the easiest way to break Outlook PST file into several smaller PSTs. It will also make it aware of the manual methodology breaking a large PST of any Outlook versions.<!--more--><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/handle-break-large-pst-files-102030-gb\/#Limitation_of_MS_Outlook_PST_file\" >Limitation of MS Outlook PST file<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/handle-break-large-pst-files-102030-gb\/#How_to_break_large_PST_files_of_Outlook_2019201620132010_2007\" >How to break large PST files of Outlook 2019\/2016\/2013\/2010\/ 2007?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/handle-break-large-pst-files-102030-gb\/#How_many_methods_available_to_break_or_divide_the_oversized_Outlook_PST_file\" >How many methods available to break or divide the oversized Outlook PST file?<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/handle-break-large-pst-files-102030-gb\/#The_manual_procedure_of_breaking_a_PST_file\" >The manual procedure of breaking a PST file<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/handle-break-large-pst-files-102030-gb\/#Method_1_%E2%80%93_By_using_the_importexport_option\" >Method 1 &#8211; By using the import\/export option-<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/handle-break-large-pst-files-102030-gb\/#Method_2_%E2%80%93_Reduce_the_MS_Outlook_Mailbox_Size\" >Method 2 &#8211; Reduce the MS Outlook Mailbox Size<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/handle-break-large-pst-files-102030-gb\/#Method_3_%E2%80%93_Reduce_Size_of_Outlook_PST_file_by_Archive_option\" >Method 3 &#8211; Reduce Size of Outlook PST file by Archive option<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/handle-break-large-pst-files-102030-gb\/#Drawbacks_of_the_Manual_methods\" >Drawbacks of the Manual methods-<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/handle-break-large-pst-files-102030-gb\/#Secure_method_to_break_PST_file\" >Secure method to break PST file<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/handle-break-large-pst-files-102030-gb\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Limitation_of_MS_Outlook_PST_file\"><\/span>Limitation of MS Outlook PST file<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>As we know, MS Outlook is the most popular desktop-based email client among the people, which provides lots of functionality compared to other email clients. It stores all the user data in OST and PST file format. Continuously increasing the size of the Outlook PST file is also a problem for the user. Because whenever the PST file reaches its maximum size, it starts causing problems like performance issues and corruption, due to which the users have to face many problems. There are many ways to handle a large MS Outlook PST file. Therefore, it is necessary to break Outlook data files in order to prevent corruption.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_to_break_large_PST_files_of_Outlook_2019201620132010_2007\"><\/span>How to break large PST files of Outlook 2019\/2016\/2013\/2010\/ 2007?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>MS Outlook data file has a specific size limit i.e. an ANSI PST file can store mailbox data only up to 2 GB and if it is a Unicode PST file it can store 20 GB to 50 GB mailbox data. Now it comes to what the user needs to divide a large MS Outlook PST file into many smaller parts.<\/p>\n<ul>\n<li>To send and receive email messages without any hassle<\/li>\n<li>To improve Microsoft Outlook performance<\/li>\n<li>To avoid damaging the PST file<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"How_many_methods_available_to_break_or_divide_the_oversized_Outlook_PST_file\"><\/span>How many methods available to break or divide the oversized Outlook PST file?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong>\u00a0<\/strong>There are two methods available to break a large PST file, one is the manual way and the second one is the third-party solution. I have described both methods; the user chooses any method according to his need.<\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<h4><span class=\"ez-toc-section\" id=\"The_manual_procedure_of_breaking_a_PST_file\"><\/span>The manual procedure of breaking a PST file<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>It is a completely free solution to segment a large size MS Outlook PST file into several smaller PSTs. To do this method, you have to use the following steps one by one carefully.<\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Method_1_%E2%80%93_By_using_the_importexport_option\"><\/span>Method 1 &#8211; By using the import\/export option-<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>The users can divide large and over-sized PST files into multiple small parts with Import\/Export wizard. Follow these steps-<\/p>\n<ul>\n<li>Run <strong>Microsoft Outlook<\/strong> and click on the\u00a0<strong>File tab<\/strong> from the menu bar.<\/li>\n<li>Now click on <strong>Account Settings<\/strong> then select the <strong>Account Settings<\/strong> option again.<\/li>\n<li>Press the\u00a0<strong>Add<\/strong> button option under the <strong>Data Files<\/strong> tab from the dialog box.<\/li>\n<li>Now enter name and type as Outlook data file (.pst) and hit on the <strong>OK<\/strong> button to create a new PST file.<\/li>\n<li>The user can easily view the new PST under Data Files.<\/li>\n<li>Again back to the <strong>File<\/strong> tab and click on the\u00a0<strong>Open &amp; Export<\/strong> option then select <strong>Import\/Export<\/strong><\/li>\n<li>Now select the Export File option in <strong>Import and Export Wizard<\/strong> and click on <strong>Next<\/strong><\/li>\n<li>In the\u00a0<strong>Export File<\/strong> dialog box select <strong>Outlook Data File<\/strong> (.pst) then hit on the <strong>Next<\/strong><\/li>\n<li>Now choose the folders to export and check the Include <strong>Sub-folders<\/strong> option if the user wants to export sub-folders.<\/li>\n<li>Then, browse to select the saving location of the exported file and choose from options to <strong>disallow exporting duplicates<\/strong><\/li>\n<li>And the last hit on the <strong>Finish<\/strong><\/li>\n<\/ul>\n<p><strong>\u00a0<\/strong><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Method_2_%E2%80%93_Reduce_the_MS_Outlook_Mailbox_Size\"><\/span>Method 2 &#8211; Reduce the MS Outlook Mailbox Size<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li>Run MS <strong>Outlook<\/strong> and go to the <strong>File<\/strong><\/li>\n<li>Now choose <strong>Account Settings<\/strong> and then again click on <strong>Account Settings<\/strong>.<\/li>\n<li>Then click on the <strong>Data Fil<\/strong>e tab and press the\u00a0<strong>Add<\/strong> button to generate a <strong>new PST<\/strong><\/li>\n<li>Now go to the Home screen and open the default PST file then select the data, which the user wants to move to a new PST file you created.<\/li>\n<li>Then click on the <strong>Move<\/strong> button from the top and choose <strong>Copy to Folder<\/strong><\/li>\n<li>And last, select the PST file from the <strong>copy of the selected items to the folder<\/strong> option and hit on <strong>OK<\/strong>.<\/li>\n<\/ul>\n<p><strong>\u00a0<\/strong><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Method_3_%E2%80%93_Reduce_Size_of_Outlook_PST_file_by_Archive_option\"><\/span>Method 3 &#8211; Reduce Size of Outlook PST file by Archive option<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li>Open <strong>MS Outlook<\/strong> and go to the <strong>File<\/strong> tab<\/li>\n<li>Now, click on the <strong>Info option<\/strong> and then choose <strong>Tools<\/strong><\/li>\n<li>In the Tools option, select the <strong>clean Up Old Items<\/strong><\/li>\n<li>Then choose a folder to archive and select a date in <strong>Archive items older than<\/strong> a box.<\/li>\n<li>Now click on the\u00a0<strong>Browse<\/strong> option to save the archive file at the preferred location.<\/li>\n<li>And-last, hit on <strong>OK<\/strong> button to finish the process.<\/li>\n<\/ul>\n<p><strong>\u00a0<\/strong><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Drawbacks_of_the_Manual_methods\"><\/span>Drawbacks of the Manual methods-<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>The manual process is efficient for one or two mailboxes. If you use this process with large or multiple mailboxes then it shows many types of error such as:<\/p>\n<p>The manual process is time-consuming and lengthy to perform.<\/p>\n<ul>\n<li><strong>There is no guarantee of data security and integrity.<\/strong><\/li>\n<li><strong>Maximum chance to lose data, image, and rich text formatting.<\/strong><\/li>\n<li><strong>Need advanced technical knowledge about MS Outlook<\/strong>.<\/li>\n<\/ul>\n<p>To easily divide the large sized MS Outlook PST into several smaller PSTs without losing a small amount of data, I would suggest users use MailsDaddy PST Split Tool.<strong>\u00a0<\/strong><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Secure_method_to_break_PST_file\"><\/span><strong>Secure method to break PST file<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>The PST Divider tool is a single-window application that easily breaks all Outlook PST files into several smaller PSTs without much effort. Users can operate the software and perform to\u00a0<a href=\"https:\/\/www.mailsdaddy.com\/pst-split-tool\/\">break large\u00a0PST files<\/a> without any technical skill.<\/p>\n<p>Attractive Features<\/p>\n<ul>\n<li>Add and browse single and multiple oversized PST files at a time.<\/li>\n<li>Supports corrupt, damaged, and archive Outlook files with no file size limitation.<\/li>\n<li>Simple and user-friendly GUI interface.<\/li>\n<li>Keep the mail stuff, Meta properties, email, and folder structure.<\/li>\n<li>Perform splitting without installation or configuration of MS Outlook.<\/li>\n<li>Provide four different options for break Outlook PST files such as- Date, Folder, Email, and Size.<\/li>\n<li>Compatible with all editions of MS Outlook and Windows OS.<\/li>\n<\/ul>\n<p><strong>\u00a0<\/strong><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>I have explained here all the main facts about <strong>how to break the Outlook PST file<\/strong>. You can create multiple PST files of your Outlook data using anyone. Each step of the manual method is described above. The user can choose any method according to his requirement and break oversized PST. However, for a hassle-free and reliable result choose MailsDaddy PST Split tool.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>In this article, we will discuss the easiest way to break Outlook PST file into several smaller PSTs. It will also make it aware of the manual methodology breaking a large PST of any Outlook versions.<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[173,12],"tags":[],"class_list":["post-1237","post","type-post","status-publish","format-standard","hentry","category-outlook","category-pst-file"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to handle or break large PST files over 10\/20\/30\/ GB?<\/title>\n<meta name=\"description\" content=\"To break Outlook Oversized PST, adopt the PST segment tool. This makes it easier to handle PST files larger than 10, 20, 30 GB of Outlook 2019, 2016, etc.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/handle-break-large-pst-files-102030-gb\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to handle or break large PST files over 10\/20\/30\/ GB?\" \/>\n<meta property=\"og:description\" content=\"To break Outlook Oversized PST, adopt the PST segment tool. 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