{"id":1663,"date":"2021-11-23T13:30:25","date_gmt":"2021-11-23T13:30:25","guid":{"rendered":"https:\/\/www.mailsdaddy.com\/blogs\/?p=1663"},"modified":"2025-03-26T04:57:08","modified_gmt":"2025-03-26T04:57:08","slug":"migrate-exchange-to-office-365-mailboxes","status":"publish","type":"post","link":"https:\/\/www.mailsdaddy.com\/blogs\/migrate-exchange-to-office-365-mailboxes\/","title":{"rendered":"How to Migrate Mailboxes from Exchange to Office 365"},"content":{"rendered":"<p>Microsoft is offering different methods to migrate Exchange to Office 365 mailboxes for absolutely free. Here will help you to choose the best method for your organization to migrate mailboxes from Exchange Server 2019, 2016, 2013 &amp; 2010, etc. to Office 365\/Exchange Online platforms.<!--more--><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/migrate-exchange-to-office-365-mailboxes\/#A_Brief_Intro_about_Office_365_Exchange_On-Premise\" >A Brief Intro about Office 365 &amp; Exchange On-Premise!<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/migrate-exchange-to-office-365-mailboxes\/#Method_1-_Export_all_Exchange_Mailboxes_to_PST_and_import_PST_to_Office_365\" >Method 1- Export all Exchange Mailboxes to PST and import PST to Office 365.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/migrate-exchange-to-office-365-mailboxes\/#Method_2_Export_Exchange_Mailboxes_to_Office_365_using_Cutover_Migration\" >Method 2: Export Exchange Mailboxes to Office 365 using Cutover Migration.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/migrate-exchange-to-office-365-mailboxes\/#Method_3_Export_Exchange_Mailboxes_to_Office_365_using_Staged_Migration\" >Method 3: Export Exchange Mailboxes to Office 365 using Staged Migration.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/migrate-exchange-to-office-365-mailboxes\/#Method_4_Migrate_Emails_from_Hosted_Exchange_to_Office_365_using_IMAP_Migration\" >Method 4: Migrate Emails from Hosted Exchange to Office 365 using IMAP Migration.<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/migrate-exchange-to-office-365-mailboxes\/#Method_5_Export_Exchange_to_Office_365_using_Hybrid_Migration\" >Method 5: Export Exchange to Office 365 using Hybrid Migration<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/migrate-exchange-to-office-365-mailboxes\/#Why_Uses_are_migrating_from_Hosted_Exchange_to_Exchange_Online\" >Why Uses are migrating from Hosted Exchange to Exchange Online?<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"A_Brief_Intro_about_Office_365_Exchange_On-Premise\"><\/span>A Brief Intro about Office 365 &amp; Exchange On-Premise!<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><strong>Office 365<\/strong> is a suite of apps (MS Outlook, Exchange Online, SharePoint, PowerPoint, Excel, Word, team, etc.) in one place. It helps users to work online from anywhere and collaborate with team members. Microsoft earlier announced that Office 365 would officially become\u00a0Microsoft 365 effective April 21. So make it clear that Office 365 &amp; Microsoft 365 are the same platform. Office 365 is a subscription-based plan.<\/p>\n<p><strong>Exchange On-Premise<\/strong> is also known as Exchange Offline that keeps the Exchange Server(s) at its premises instead of the cloud. \u00a0For installing and configuring the Exchange server you need sufficient hardware and software. Exchange on-premise can be availed by getting a client access license.<\/p>\n<p style=\"text-align: left;\">However, migrating Exchange on-premise mailboxes to Office 365 is always\u00a0a tricky &amp; huge task that requires a lot of planning, time, and expertise at the same time. Many organizations face difficulties during their migration from Exchange to Office 365 due to a lack of proper steps\/methods.<\/p>\n<blockquote>\n<p style=\"text-align: center;\"><strong>Best 5 Methods of Migrating Exchange to Office 365 with Ease!<\/strong><\/p>\n<\/blockquote>\n<h3><span class=\"ez-toc-section\" id=\"Method_1-_Export_all_Exchange_Mailboxes_to_PST_and_import_PST_to_Office_365\"><\/span>Method 1- Export all Exchange Mailboxes to PST and import PST to Office 365.<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>This method can be completed in two small parts to minimize the risk. It will help us to migrate all data including emails, contacts, tasks, notes, and calendar items from Exchange to Microsoft 365 with 100% accuracy.<br \/>\n<strong>Part-1: How to Export Exchange Mailboxes to PST Format?<\/strong><br \/>\nThis feature (Import or export files and settings) is available in the desktop version of Outlook. The below steps may vary according to Outlook versions.<\/p>\n<p><strong>Steps for Outlook 2019\/2016\/2013<\/strong><\/p>\n<ul>\n<li>To export Exchange server data to a PST file, go to\u00a0the <b>File menu<\/b>\u00a0and then click\u00a0<strong>Open &amp; Export. <\/strong>\u00a0Now click the\u00a0<strong>Import\/Export<\/strong><\/li>\n<li>For older versions, select File and click Import and Export option.<\/li>\n<li>Select\u00a0<strong>Export to a file and<\/strong>\u00a0click\u00a0<strong>Next<\/strong>.<\/li>\n<li><strong>Choose\u00a0<\/strong>Outlook Data File (.pst)<strong>and click\u00a0<\/strong>next<strong>.<\/strong><\/li>\n<li>Select the Exchange server mailbox or folder, which you want to export to a PST file. Select the checkbox, Include subfolders, and click\u00a0<strong>Next<\/strong>.<\/li>\n<li>Browse the desired saving location and choose the required for managing Outlook duplicate items. Click the\u00a0Finish\u00a0option finally.<\/li>\n<\/ul>\n<p><strong>Part-2: Import PST Files to Microsoft 365 Mailboxes<\/strong><br \/>\nIn the second half, we will upload PSTs to Office365 mailboxes using the <a href=\"https:\/\/docs.microsoft.com\/en-us\/microsoft-365\/compliance\/use-network-upload-to-import-pst-files?view=o365-worldwide\">network upload<\/a> method or using <a href=\"https:\/\/www.mailsdaddy.com\/pst-to-office-365-migration-tool\/\">MailsDaddy PST to Office 365 Migration Tool<\/a>.<\/p>\n<p>MailsDaddy tool is a very handy application and available at a very affordable price just $99 only.<\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Method_2_Export_Exchange_Mailboxes_to_Office_365_using_Cutover_Migration\"><\/span>Method 2: Export Exchange Mailboxes to Office 365 using Cutover Migration.<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong>Cutover Migration<\/strong>: If you want to migrate all Exchange mailboxes at once, then go for the\u00a0cutover migration\u00a0method. It supports Exchange 2003, 2007, 2010, and 2013 and supports less than 2,000 mailboxes migration.<\/p>\n<p>Check all steps for cutover migration: <a href=\"https:\/\/www.mailsdaddy.com\/blogs\/perform-cutover-migration-exchange-office-365\/\">https:\/\/www.mailsdaddy.com\/blogs\/perform-cutover-migration-exchange-office-365\/<\/a><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Method_3_Export_Exchange_Mailboxes_to_Office_365_using_Staged_Migration\"><\/span>Method 3: Export Exchange Mailboxes to Office 365 using Staged Migration.<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong>Staged Migration<\/strong>: If you are planning to migrate more than 2000 Exchange mailboxes in batches, then the\u00a0staged migration\u00a0method will be helpful for you. It supports Microsoft Exchange Server 2003 and 2007.<\/p>\n<p>Check all steps for staged migration: <a href=\"https:\/\/www.mailsdaddy.com\/blogs\/migrate-exchange-to-office-365-using-staged-migration\/\">https:\/\/www.mailsdaddy.com\/blogs\/migrate-exchange-to-office-365-using-staged-migration\/<\/a><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Method_4_Migrate_Emails_from_Hosted_Exchange_to_Office_365_using_IMAP_Migration\"><\/span>Method 4: Migrate Emails from Hosted Exchange to Office 365 using IMAP Migration.<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong>IMAP Migration:<\/strong> This method is helpful for email migration only. If you want to migrate emails from Exchange on-premise to Office 365 mailboxes then you may use this secure &amp; fast method. It supports all Exchange servers including 2019, 2016, 2013 &amp; 2010, etc.<\/p>\n<p>Check all steps for staged migration: <a href=\"https:\/\/www.mailsdaddy.com\/blogs\/how-to-do-imap-migration-from-exchange-to-office-365-mailbox\/\">https:\/\/www.mailsdaddy.com\/blogs\/how-to-do-imap-migration-from-exchange-to-office-365-mailbox\/<\/a><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Method_5_Export_Exchange_to_Office_365_using_Hybrid_Migration\"><\/span>Method 5: Export Exchange to Office 365 using Hybrid Migration<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p><strong>Hybrid Migration<\/strong>: \u00a0When an on-premises Exchange server is synced with Office 365 it\u2019s called a hybrid environment. If you want to migrate Exchange mailboxes in small batches over time, then hybrid migration\u00a0is a suitable method. It also supports Exchange 2010 and 2013.<\/p>\n<p>Check all steps for Hybrid Migration: <a href=\"https:\/\/www.mailsdaddy.com\/blogs\/how-to-migrate-exchange-mailbox-to-office-365-hybrid-migration\/\">https:\/\/www.mailsdaddy.com\/blogs\/how-to-migrate-exchange-mailbox-to-office-365-hybrid-migration\/<\/a><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Why_Uses_are_migrating_from_Hosted_Exchange_to_Exchange_Online\"><\/span>Why Uses are migrating from Hosted Exchange to Exchange Online?<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>There are a lot of reasons that make Microsoft 365 attractive for all sizes and all types of organizations. Here we are going to discuss 10 common reasons to know why organizations are moving from Exchange On-premise to Office 365 cloud platform.<\/p>\n<ol>\n<li><strong>Cost-Effective<\/strong>: Office 365 is much cost-effective compared to hosted Exchange server so it may a big reason for migrating from Exchange on-premise to Exchange online environment.<\/li>\n<li><strong>Work flexibility<\/strong>: Another good reason for the Exchange to Office 365 migration is that user can access their business\/personal data from any location and any location.<\/li>\n<li><strong>Always up-to-date<\/strong>: The best thing about switching to Microsoft 365 is that you don\u2019t have to think about technology updates. Microsoft always keeps its platform up-to-date<\/li>\n<\/ol>\n<ol start=\"4\">\n<li><strong>100% safe &amp; secure<\/strong>: Data safety is the most priority concern for all organizations. Microsoft always takes care of data privacy and security.<\/li>\n<li><strong>Never think about Servers &amp; Maintenance<\/strong>: In hosted Exchange server you need to take care of server and maintenance since in Office 365 all will be done by Microsoft itself.<\/li>\n<\/ol>\n<ol start=\"6\">\n<li><strong>Grow your business with Latest Apps<\/strong>: Microsft provides a wide range of products that help you to grow your business.<\/li>\n<li><strong>Simplified Migration<\/strong>: Microsoft provides easy methods to migrate to office 365 from Gsuite and Exchange on-premise.<\/li>\n<li><strong>Free Technical Support<\/strong>: Microsoft 365 includes technical support within the subscription plan so you do not need to pay extra for technical support in the future.<\/li>\n<li><strong>Subscription Plans As per your Requirement<\/strong>: Very flexible pricing to buy plans for your Family, personal, or Business to access\u00a0Office\u00a0Apps Across Your Devices.<\/li>\n<li><strong>Real-time Collaboration<\/strong>: You want to flawlessly build ideas, meetings, organize files, attend and collaborate with others.\u00a0Everyone can work even if working remotely or in a different time zone with Microsoft Teams.<\/li>\n<\/ol>\n<p><strong>Wrapping up:<\/strong> In this guide, we have different methods for Exchange to Office 365 migration and also discussed the benefits of migrating from hosted Exchange to Microsoft 365. In the above 5 methods, you may choose the suitable one for your migration from Exchange to Office 365.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Microsoft is offering different methods to migrate Exchange to Office 365 mailboxes for absolutely free. Here will help you to choose the best method for your organization to migrate mailboxes from Exchange Server 2019, 2016, 2013 &amp; 2010, etc. to Office 365\/Exchange Online platforms.<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[3,21],"tags":[],"class_list":["post-1663","post","type-post","status-publish","format-standard","hentry","category-exchange-server","category-office-365"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Migrate Mailboxes from Exchange to Office 365 | MailsDaddy Official Blog<\/title>\n<meta name=\"description\" content=\"Best 5 methods to migrate Exchange to Office 365 for absolutely free. Choose the best method to migrate mailboxes from Exchange Server to Office 365.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/migrate-exchange-to-office-365-mailboxes\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Migrate Mailboxes from Exchange to Office 365 | MailsDaddy Official Blog\" \/>\n<meta property=\"og:description\" content=\"Best 5 methods to migrate Exchange to Office 365 for absolutely free. 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