{"id":217,"date":"2018-06-12T09:08:54","date_gmt":"2018-06-12T09:08:54","guid":{"rendered":"http:\/\/www.mailsdaddy.com\/blogs\/?p=217"},"modified":"2023-08-06T10:00:40","modified_gmt":"2023-08-06T10:00:40","slug":"create-shared-mailbox-office-365","status":"publish","type":"post","link":"https:\/\/www.mailsdaddy.com\/blogs\/create-shared-mailbox-office-365\/","title":{"rendered":"How to create a Shared Mailbox in Office 365"},"content":{"rendered":"<p>A Shared mailbox is a type of user mailbox. It doesn\u2019t have any own username or password. If a group member sends an email to the shared mailbox, it will appear in share a mailbox, not an individual user. <!--more-->It is a great way for a team or a group of people to monitor and send email from a common email address, like <strong>sales@mailsdaddy.com<\/strong>. These emails address work as your normal email account but are managed by several people in your organization who have permission to access this mailbox.<\/p>\n<p>A Shared Mailbox is easy to create; here I am explaining to you some steps to create a Shared Mailbox, so please follow the all steps correctly and you can create a Shared Mailbox.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_1 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/create-shared-mailbox-office-365\/#Method_1_How_to_create_a_Shared_Mailbox_in_Office_365_by_using_Admin_Console\" >Method 1: How to create a Shared Mailbox in Office 365 by using Admin Console<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/create-shared-mailbox-office-365\/#Method_2_How_to_set_up_a_Shared_Mailbox_in_Office_365_using_PowerShell\" >Method 2: How to set up a Shared Mailbox in Office 365 using PowerShell?<\/a><ul class='ez-toc-list-level-5' ><li class='ez-toc-heading-level-5'><ul class='ez-toc-list-level-5' ><li class='ez-toc-heading-level-5'><ul class='ez-toc-list-level-5' ><li class='ez-toc-heading-level-5'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/create-shared-mailbox-office-365\/#Full_Access_permissions_for_Shared_Mailbox\" >Full Access permissions for Shared Mailbox<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-5'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/create-shared-mailbox-office-365\/#SendAs_permissions_for_Shared_Mailbox\" >SendAs permissions for Shared Mailbox<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Method_1_How_to_create_a_Shared_Mailbox_in_Office_365_by_using_Admin_Console\"><\/span>Method 1: How to create a Shared Mailbox in Office 365 by using Admin Console<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Step 1: First, open your office 365 Admin account.<\/p>\n<p>Step 2: Then go to the <strong>Admin Center <\/strong>and click on<strong> Exchange<\/strong><\/p>\n<p><img decoding=\"async\" class=\"alignnone large-medium wp-image-218\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/06\/Admin-center-300x142.png\" alt=\"adding a shared mailbox in Office 365\" width=\"300\" height=\"142\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/06\/Admin-center-300x142.png 300w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/06\/Admin-center-768x362.png 768w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/06\/Admin-center-1024x483.png 1024w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/06\/Admin-center.png 1363w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><\/p>\n<p>Step 3: Once click on Exchange then you will see a new window will appear on the screen Exchange Admin Center. Now select <strong>recipients<\/strong> lowdown dashboard <strong>&gt;&gt;Shared&gt;&gt; + icon<\/strong> to create a new Shared Mailbox.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-medium wp-image-220\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/06\/Sh1-300x149.png\" alt=\"Make a Shared Mailbox in Exchange &amp; Office 365\" width=\"300\" height=\"149\" \/><\/p>\n<p>Step 4: When you click on the <strong>+ icon<\/strong> a window will open on the screen and provide the all required information like Display Name (Mailbox name), Email address and assign the user.<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-medium wp-image-221\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/06\/Sh2-300x239.png\" alt=\"Create a Shared Mailbox \u2013 Office 365\" width=\"300\" height=\"239\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/06\/Sh2-300x239.png 300w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/06\/Sh2-768x613.png 768w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/06\/Sh2.png 821w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><\/p>\n<p>Step 5: Now click on <strong>Ok<\/strong> and <strong>Save<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-222\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/06\/Sh3-219x300.png\" alt=\"How to setup a Shared Mailbox in Office 365\" width=\"219\" height=\"300\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/06\/Sh3-219x300.png 219w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/06\/Sh3.png 539w\" sizes=\"(max-width: 219px) 100vw, 219px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Method_2_How_to_set_up_a_Shared_Mailbox_in_Office_365_using_PowerShell\"><\/span>Method 2: How to set up a Shared Mailbox in Office 365 using PowerShell?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Step 1: First open Windows PowerShell<\/p>\n<p><code>$LiveCred=Get-Credential<\/code><\/p>\n<p>Step 2: Press enter and type your Office 365 <strong>Username and Password<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-219\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/06\/power1-300x157.png\" alt=\"How to create a Shared Mailbox in Office 365\" width=\"300\" height=\"157\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/06\/power1-300x157.png 300w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/06\/power1-768x402.png 768w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/06\/power1.png 999w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><\/p>\n<p>Step 3: Now type in the PowerShell Command<\/p>\n<p><code>$Session=New-PSSession-ConfigurationName Microsoft.Exchange-ConnectionUri https:\/\/ps.outlook.com\/powershell\/-credential $LiveCred-Authentication Basic \u2013AllowRedirection<\/code><\/p>\n<p><code>Import-PSSession $Session<\/code><\/p>\n<p>Step 4: Then create a shared mailbox by using the command<\/p>\n<p><code>New-Mailbox \u2013Name&lt;Shared Mailbox Name&gt; -Shared<\/code><\/p>\n<p>Step 5: Set a lower quota<\/p>\n<p><code>Set-Mailbox &lt;Shared Mailbox&gt; -ProhibitSendReceiveQuota 5GB-ProhibitSendQuota 4.75GB \u2013IssueWarningQuota 4.5GB<\/code><\/p>\n<p>Step 6: Give the permissions to the user or group of users for the Shared Mailbox.<\/p>\n<h5><span class=\"ez-toc-section\" id=\"Full_Access_permissions_for_Shared_Mailbox\"><\/span>Full Access permissions for Shared Mailbox<span class=\"ez-toc-section-end\"><\/span><\/h5>\n<p><code>Add-MailboxPermission &lt;Shared Mailbox&gt; -User &lt;Mail Recipient&gt; -AccessRights FullAccess \u2013InheritanceType all<\/code><\/p>\n<h5><span class=\"ez-toc-section\" id=\"SendAs_permissions_for_Shared_Mailbox\"><\/span>SendAs permissions for Shared Mailbox<span class=\"ez-toc-section-end\"><\/span><\/h5>\n<p><code>Add-RecipientPermission &lt;Shared Mailbox&gt; -Trustee &lt;Mail Recipient&gt; -AccessRights SendAs-confirm:$False<code><\/code><\/code><\/p>\n<p>Step 7: At the end needs to exit on the session before closing Windows PowerShell because you will be the login for next 15 minutes even after closing the window.<\/p>\n<p><code>Remove-PSSession $Session<\/code><\/p>\n<p><strong>Note:<\/strong> A Shared Mailbox doesn\u2019t require a license, but a Shared Mailbox can\u2019t grow larger than 5GB. So if you want to be in free license then needs to set Quota for each shared mailbox by using the PowerShell command described above.<\/p>\n<p><strong>Conclusion:<\/strong><\/p>\n<p>In this post, I have described the way How to create a Shared Mailbox in Office 365 step by step and I also discussed about two methods, use any method which is comfortable for you. After that, if you have still any doubts just leave a message on the comment box. I will be happy to answer you J<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>A Shared mailbox is a type of user mailbox. It doesn\u2019t have any own username or password. If a group member sends an email to the shared mailbox, it will appear in share a mailbox, not an individual user.<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[21],"tags":[],"class_list":["post-217","post","type-post","status-publish","format-standard","hentry","category-office-365"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Create or Setup a Shared Mailbox in Office 365 Account<\/title>\n<meta name=\"description\" content=\"If you are looking for How to create a Shared Mailbox in office 365. Follow steps to set up a shared mailbox in Office 365 using Console or PowerShell.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/create-shared-mailbox-office-365\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Create or Setup a Shared Mailbox in Office 365 Account\" \/>\n<meta property=\"og:description\" content=\"If you are looking for How to create a Shared Mailbox in office 365. Follow steps to set up a shared mailbox in Office 365 using Console or PowerShell.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.mailsdaddy.com\/blogs\/create-shared-mailbox-office-365\/\" \/>\n<meta property=\"og:site_name\" content=\"MailsDaddy Official Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/mailsdaddy\/\" \/>\n<meta property=\"article:published_time\" content=\"2018-06-12T09:08:54+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-08-06T10:00:40+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/06\/Admin-center-300x142.png\" \/>\n<meta name=\"author\" content=\"Pankaj Dohre\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@mailsdaddy\" \/>\n<meta name=\"twitter:site\" content=\"@mailsdaddy\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Pankaj Dohre\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.mailsdaddy.com\/blogs\/create-shared-mailbox-office-365\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.mailsdaddy.com\/blogs\/create-shared-mailbox-office-365\/\"},\"author\":{\"name\":\"Pankaj Dohre\",\"@id\":\"https:\/\/www.mailsdaddy.com\/blogs\/#\/schema\/person\/b10664db2056eb373bd15a793f3793a6\"},\"headline\":\"How to create a Shared Mailbox in Office 365\",\"datePublished\":\"2018-06-12T09:08:54+00:00\",\"dateModified\":\"2023-08-06T10:00:40+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.mailsdaddy.com\/blogs\/create-shared-mailbox-office-365\/\"},\"wordCount\":448,\"publisher\":{\"@id\":\"https:\/\/www.mailsdaddy.com\/blogs\/#organization\"},\"image\":{\"@id\":\"https:\/\/www.mailsdaddy.com\/blogs\/create-shared-mailbox-office-365\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/06\/Admin-center-300x142.png\",\"articleSection\":[\"Office 365\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.mailsdaddy.com\/blogs\/create-shared-mailbox-office-365\/\",\"url\":\"https:\/\/www.mailsdaddy.com\/blogs\/create-shared-mailbox-office-365\/\",\"name\":\"How to Create or Setup a Shared Mailbox in Office 365 Account\",\"isPartOf\":{\"@id\":\"https:\/\/www.mailsdaddy.com\/blogs\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/www.mailsdaddy.com\/blogs\/create-shared-mailbox-office-365\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/www.mailsdaddy.com\/blogs\/create-shared-mailbox-office-365\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/06\/Admin-center-300x142.png\",\"datePublished\":\"2018-06-12T09:08:54+00:00\",\"dateModified\":\"2023-08-06T10:00:40+00:00\",\"description\":\"If you are looking for How to create a Shared Mailbox in office 365. 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