{"id":391,"date":"2018-11-20T09:29:59","date_gmt":"2018-11-20T09:29:59","guid":{"rendered":"http:\/\/www.mailsdaddy.com\/blogs\/?p=391"},"modified":"2023-08-06T10:00:33","modified_gmt":"2023-08-06T10:00:33","slug":"create-manage-mail-rule","status":"publish","type":"post","link":"https:\/\/www.mailsdaddy.com\/blogs\/create-manage-mail-rule\/","title":{"rendered":"How to Create &#038; Manage Mail Rules in IBM Lotus Notes 9?"},"content":{"rendered":"<p>IBM Lotus Notes is most prominent and used email client platform from the two decades and it is still serving their best services to the users. In Lotus Notes, there is a feature available which used to create &amp; manage mail rule to manage the emails. If the user wants to perform any action like delete, forward, create junk etc. on a particular email, they can apply a rule on them. Here all the methods are listed in which we described how to create &amp; manage mail rule and also describe the process of how to edit and delete a rule.<\/p>\n<p><!--more--><\/p>\n<p>Table of Content:<\/p>\n<ol>\n<li><a href=\"#methods\">Method to create a Rule in Lotus Notes.<\/a>\n<ol>\n<li>From Tool Option.<\/li>\n<li>From Inbox.<\/li>\n<\/ol>\n<\/li>\n<li><a href=\"#edit\">The process to Edit the Rule in Lotus Notes.<\/a><\/li>\n<li><a href=\"#enable\">How to Enable\/Disable or Delete an existing Rule of Lotus Notes?<\/a><\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<div id=\"methods\">\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/create-manage-mail-rule\/#Methods_to_create_a_Rule_in_Lotus_Notes\" >Methods to create a Rule in Lotus Notes<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/create-manage-mail-rule\/#Method_1_Using_Tool_Option\" >Method 1: Using Tool Option.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/create-manage-mail-rule\/#Method_2-_From_the_Inbox\" >Method 2- From the Inbox:<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/create-manage-mail-rule\/#The_process_to_Edit_the_Rule_in_Lotus_Notes\" >The process to Edit the Rule in Lotus Notes<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/create-manage-mail-rule\/#How_to_EnableDisable_or_Delete_a_Rule_in_Lotus_Notes\" >How to Enable\/Disable or Delete a Rule in Lotus Notes?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/create-manage-mail-rule\/#Conclusion\" >Conclusion:<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 style=\"color: red;\"><span class=\"ez-toc-section\" id=\"Methods_to_create_a_Rule_in_Lotus_Notes\"><\/span>Methods to create a Rule in Lotus Notes<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A user can create a Rule in Lotus Notes by using two simple methods. Without wasting the time let\u2019s have a glance look on process steps.<\/p>\n<h3 style=\"color: green;\"><span class=\"ez-toc-section\" id=\"Method_1_Using_Tool_Option\"><\/span>Method 1: Using Tool Option.<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong> Step 1:<\/strong> Open Lotus Notes Email Client.<\/p>\n<p><strong>Step 2:\u00a0<\/strong>Click on <strong>Open<\/strong> and select <strong>Mail<\/strong> option.<\/p>\n<p><strong>Step 3:\u00a0<\/strong>From the left pane select the <strong>Tool<\/strong> option and choose <strong>Rule<\/strong>.<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-medium wp-image-409\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-1-300x206.png\" alt=\"create &amp; manage mail rule\" width=\"728\" height=\"499\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-1-300x206.png 300w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-1.png 728w\" sizes=\"(max-width: 728px) 100vw, 728px\" \/><\/p>\n<p><strong>Step 4:\u00a0<\/strong>Click on the new <strong>Rule<\/strong>.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-medium wp-image-410\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-2-300x206.png\" alt=\"Click to New role to start the process\" width=\"728\" height=\"499\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-2-300x206.png 300w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-2.png 728w\" sizes=\"(max-width: 728px) 100vw, 728px\" \/><\/p>\n<p><strong>Step 5:\u00a0<\/strong>In <strong>Create Condition<\/strong> field select any option from the first drop-down menu.<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-medium wp-image-394\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-3-300x206.png\" alt=\"Select Condition\" width=\"728\" height=\"499\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-3-300x206.png 300w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-3.png 728w\" sizes=\"(max-width: 728px) 100vw, 728px\" \/><\/p>\n<p><strong>Step 6:\u00a0<\/strong>Select an option from the second drop-down option.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-395\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-4-300x206.png\" alt=\"Lotus Notes email role \" width=\"728\" height=\"499\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-4-300x206.png 300w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-4.png 728w\" sizes=\"(max-width: 728px) 100vw, 728px\" \/><\/p>\n<p><strong>Step 7:\u00a0<\/strong>Give a condition like a name, email address, subject etc. according to the need and the option selected from the first drop-down menu in the input field which you want to apply.<\/p>\n<p><strong>Step 8:\u00a0<\/strong>Click on <strong>Add<\/strong> Button to apply a condition in an email of NSF file.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-396\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-5-300x206.png\" alt=\"select Add button\" width=\"728\" height=\"499\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-5-300x206.png 300w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-5.png 728w\" sizes=\"(max-width: 728px) 100vw, 728px\" \/><\/p>\n<p><strong>Step 9:\u00a0<\/strong>In <strong>Specify Actions <\/strong>Section field select any option as per requirement from the drop-down list.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-397\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-6-300x206.png\" alt=\"Specify the action\" width=\"728\" height=\"499\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-6-300x206.png 300w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-6.png 728w\" sizes=\"(max-width: 728px) 100vw, 728px\" \/><\/p>\n<p><strong>Step 10:<\/strong> Hit on <strong>select<\/strong> Button and provide a destination to save the file.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-408\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-7.png\" alt=\"Insert Condition for NSF mail Rule\" width=\"728\" height=\"499\" \/><\/p>\n<p><strong>Step 11:\u00a0<\/strong>Click on <strong>Add<\/strong> action and hit <strong>OK<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-399\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-8-300x206.png\" alt=\"Lotus Notes rule for email\" width=\"728\" height=\"499\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-8-300x206.png 300w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-8.png 728w\" sizes=\"(max-width: 728px) 100vw, 728px\" \/><\/p>\n<p><strong>Step 12:\u00a0<\/strong>The Rule has been created for the emails of NSF files.<\/p>\n<h3 style=\"color: green;\"><span class=\"ez-toc-section\" id=\"Method_2-_From_the_Inbox\"><\/span>Method 2- From the Inbox:<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong>Step 1:\u00a0<\/strong>From the Inbox click on the\u00a0<strong>More<\/strong> drop-down option.<\/p>\n<p><strong>Step 2:<\/strong>\u00a0Select the <strong>Create Quick Rule<\/strong> option.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-411\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/Step-1-300x206.png\" alt=\"nsf email role\" width=\"728\" height=\"499\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/Step-1-300x206.png 300w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/Step-1.png 728w\" sizes=\"(max-width: 728px) 100vw, 728px\" \/><\/p>\n<p><strong>Step 3:\u00a0<\/strong>From the next dialog box in the <strong>Select to the condition, match <\/strong>checks any option and select any option available in the dropdown list.<\/p>\n<p><strong>Step 4:\u00a0<\/strong>In the next step select one option from <strong>Decide when to take action<\/strong>.<\/p>\n<p><strong>Step 5:\u00a0<\/strong>From the next option select any option and click on the <strong>Select<\/strong> button to provide a location to save the file.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-412\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/Step-2-300x206.png\" alt=\"Select option for nsf role\" width=\"728\" height=\"499\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/Step-2-300x206.png 300w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/Step-2.png 728w\" sizes=\"(max-width: 728px) 100vw, 728px\" \/><\/p>\n<p><strong>Step 6:\u00a0<\/strong>Click on the OK button to finish the process.<\/p>\n<\/div>\n<p>&nbsp;<\/p>\n<div id=\"edit\">\n<h2 style=\"color: red;\"><span class=\"ez-toc-section\" id=\"The_process_to_Edit_the_Rule_in_Lotus_Notes\"><\/span>The process to Edit the Rule in Lotus Notes<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>You can edit your Rule for change the method and condition or delete the condition and also you are able to set an exception in the Rule. Let\u2019s check, how to do this?<\/p>\n<p><strong>Step 1:\u00a0<\/strong>Click on <strong>Tool<\/strong> and select the <strong>Rule<\/strong> option.<\/p>\n<p><strong>Step 2:\u00a0<\/strong>Select one of the Rules from all the pre-created Rule list and click on <strong>Edit<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-413\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-I-300x206.png\" alt=\"edit email rule\" width=\"728\" height=\"499\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-I-300x206.png 300w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-I.png 728w\" sizes=\"(max-width: 728px) 100vw, 728px\" \/><\/p>\n<p><strong>Step 3:\u00a0<\/strong>Select one of the options from <strong>AND<\/strong> &amp; <strong>OR<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-medium wp-image-414\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-II-300x206.png\" alt=\"select and or option\" width=\"728\" height=\"499\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-II-300x206.png 300w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/11\/step-II.png 728w\" sizes=\"(max-width: 728px) 100vw, 728px\" \/><\/p>\n<p><strong>Step 4:\u00a0<\/strong>Now to edit a Rule follow the same process listed in <strong>Create a Rule using Tool Option<\/strong>.<\/p>\n<p><strong>Step 5:\u00a0<\/strong>From here you can add an exception to an existing Rule.<\/p>\n<p><strong>Step 6:\u00a0<\/strong>For this click on <strong>Exception<\/strong> and again follow the same process described in Create a Rule using Tool Option to add an exception.<\/p>\n<\/div>\n<p>&nbsp;<\/p>\n<div id=\"enable\">\n<h3 style=\"color: red;\"><span class=\"ez-toc-section\" id=\"How_to_EnableDisable_or_Delete_a_Rule_in_Lotus_Notes\"><\/span>How to Enable\/Disable or Delete a Rule in Lotus Notes?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>From the Latest updated version of Lotus Notes, there is one more feature is available to enable or disable or delete an existing Rule in a single click. Let\u2019s go to read the process.<\/p>\n<p><strong>Step 1:\u00a0<\/strong>Open Lotus Notes and click on <strong>Open<\/strong> and select <strong>Mail<\/strong>.<\/p>\n<p><strong>Step 2:\u00a0<\/strong>Click on <strong>Tools<\/strong> and select the <strong>Rule<\/strong> option.<\/p>\n<p><strong>Step 3:\u00a0<\/strong>From the existing Rule, list selects any Rule and click on <strong>Disable<\/strong> to disable the selected Rule.<\/p>\n<p><strong>Step 4:\u00a0<\/strong>To enable an existing disabled Rule to select the particular Rule and click on the <strong>Enable<\/strong> button.<\/p>\n<p><strong>Step 5:\u00a0<\/strong>To delete a Rule click on the <strong>X<\/strong> button.<\/p>\n<\/div>\n<h3 style=\"color: red;\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion:<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Lotus Notes Rules help a lot to the user to manage the email of a particular person or organization. Here we described all the possible methods to create &amp; manage mail rule and also described the process to edit, enable, disable or delete a Rule in a very simple method.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>IBM Lotus Notes is most prominent and used email client platform from the two decades and it is still serving their best services to the users. In Lotus Notes, there is a feature available which used to create &amp; manage mail rule to manage the emails. If the user wants to perform any action like [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[72],"tags":[75,83,74,73,82,80,81],"class_list":["post-391","post","type-post","status-publish","format-standard","hentry","category-lotus-notes","tag-domino-server","tag-email-role","tag-ibm","tag-lotus-notes","tag-lotus-notes-role","tag-nsf","tag-nsf-email"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Create &amp; Manage Mail Rule for IBM Lotus Notes 9<\/title>\n<meta name=\"description\" content=\"In IBM Lotus Notes mail rules are very helpful to the user. Create &amp; manage mail rule in Lotus Notes is quite a simple process. Read this blog to get info\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/create-manage-mail-rule\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Create &amp; Manage Mail Rule for IBM Lotus Notes 9\" \/>\n<meta property=\"og:description\" content=\"In IBM Lotus Notes mail rules are very helpful to the user. Create &amp; manage mail rule in Lotus Notes is quite a simple process. 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