{"id":4442,"date":"2025-07-02T12:01:19","date_gmt":"2025-07-02T12:01:19","guid":{"rendered":"https:\/\/www.mailsdaddy.com\/blogs\/?p=4442"},"modified":"2025-07-02T12:24:33","modified_gmt":"2025-07-02T12:24:33","slug":"managing-sharepoint-storage-with-without-admin-access","status":"publish","type":"post","link":"https:\/\/www.mailsdaddy.com\/blogs\/managing-sharepoint-storage-with-without-admin-access\/","title":{"rendered":"Managing SharePoint Storage \u2013 With or Without Admin Access"},"content":{"rendered":"<p>Managing SharePoint storage quotas is critical for smooth operations and collaboration within Microsoft 365. As your organization grows, so does your data. Monitoring and expanding your storage resources requires careful planning and the right tools.<\/p>\n<p>As the IT administrator, you are responsible for managing site storage and limits so that the organization can continue its work without interruption.<\/p>\n<p>In this guide, we will learn how to effectively view, manage, and expand SharePoint storage manually and using PowerShell.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/managing-sharepoint-storage-with-without-admin-access\/#How_to_View_SharePoint_Storage_Limit_%E2%80%93_Simplified_vs_Dashboard_View\" >How to View SharePoint Storage Limit \u2013 Simplified vs. Dashboard View<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/managing-sharepoint-storage-with-without-admin-access\/#Why_Is_It_Important_to_Manage_SharePoint_Space\" >Why Is It Important to Manage SharePoint Space?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/managing-sharepoint-storage-with-without-admin-access\/#What_is_the_Automatic_and_Manual_Storage_Limit\" >What is the Automatic and Manual Storage Limit?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/managing-sharepoint-storage-with-without-admin-access\/#How_to_Manage_SharePoint_Storage\" >How to Manage SharePoint Storage?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/managing-sharepoint-storage-with-without-admin-access\/#How_can_a_user_extend_SharePoint_Storage_without_admin_access\" >How can a user extend SharePoint Storage without admin access?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/managing-sharepoint-storage-with-without-admin-access\/#Subscription_Limitations_and_Policies_for_SharePoint_Storage\" >Subscription Limitations and Policies for SharePoint Storage<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/managing-sharepoint-storage-with-without-admin-access\/#How_to_Increase_SharePoint_Storage_Using_PowerShell\" >How to Increase SharePoint Storage Using PowerShell?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/managing-sharepoint-storage-with-without-admin-access\/#Final_Thoughts\" >Final Thoughts<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"How_to_View_SharePoint_Storage_Limit_%E2%80%93_Simplified_vs_Dashboard_View\"><\/span>How to View SharePoint Storage Limit \u2013 Simplified vs. Dashboard View<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Microsoft offers two different views: a Simplified one for site owners and a Dashboard for admins to access full control over SharePoint.<\/p>\n<p><strong>Simplified View (Site Level or Site Administrator &#8211; No Admin Access)<\/strong><\/p>\n<p>The steps below help you identify SharePoint storage usage without admin access. If you need additional space, you should send a request to your IT admin with details of the current available storage and the amount required.<\/p>\n<ul>\n<li><b>Log in<\/b> with your credentials &gt; <strong>Apps<\/strong> and go to <strong>SharePoint<\/strong>.<\/li>\n<li>Open <strong>Site<\/strong> &gt; Go to <strong>Gear<\/strong> Icon.<\/li>\n<li>Select <strong>Site information<\/strong> &gt;\u00a0 <strong>View All settings<\/strong>.<\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter size-full wp-image-4448\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/site-information.png\" alt=\"site information\" width=\"1909\" height=\"849\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/site-information.png 1909w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/site-information-300x133.png 300w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/site-information-1024x455.png 1024w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/site-information-768x342.png 768w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/site-information-1536x683.png 1536w\" sizes=\"(max-width: 1909px) 100vw, 1909px\" \/><\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-4449\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/view-all-settings.png\" alt=\"view all settings\" width=\"1917\" height=\"845\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/view-all-settings.png 1917w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/view-all-settings-300x132.png 300w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/view-all-settings-1024x451.png 1024w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/view-all-settings-768x339.png 768w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/view-all-settings-1536x677.png 1536w\" sizes=\"(max-width: 1917px) 100vw, 1917px\" \/><\/p>\n<ul>\n<li>Under <strong>site collection administrator<\/strong>, choose <strong>storage metrics<\/strong>.<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-4450\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/storage-metrics.png\" alt=\"storage metrics\" width=\"1911\" height=\"849\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/storage-metrics.png 1911w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/storage-metrics-300x133.png 300w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/storage-metrics-1024x455.png 1024w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/storage-metrics-768x341.png 768w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/storage-metrics-1536x682.png 1536w\" sizes=\"(max-width: 1911px) 100vw, 1911px\" \/><\/p>\n<p>Now you will see the Total size and site quota of the respective site. Also, you will see the total assigned size for the site on the upper right side.<\/p>\n<p><strong>Dashboard View (Global Admin or SharePoint Admin Access)<\/strong><\/p>\n<ul>\n<li>Go to the <strong>Microsoft 365 Admin Center<\/strong>.<\/li>\n<li>Navigate to <strong>Reports &gt; Usage<\/strong>.<\/li>\n<li>Under <strong>SharePoint<\/strong>, click on the <strong>Storage <\/strong>tab.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-4451\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/sharepoint-storage.png\" alt=\"sharepoint-storage\" width=\"1720\" height=\"813\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/sharepoint-storage.png 1720w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/sharepoint-storage-300x142.png 300w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/sharepoint-storage-1024x484.png 1024w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/sharepoint-storage-768x363.png 768w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/sharepoint-storage-1536x726.png 1536w\" sizes=\"(max-width: 1720px) 100vw, 1720px\" \/><\/p>\n<p>You will see storage usage across all sites and the remaining quota.<\/p>\n<p><strong>Alternative method<\/strong><\/p>\n<ul>\n<li>Go to <strong>SharePoint Admin Center &gt; Active Sites<\/strong>.<\/li>\n<li>You will see all site details with the storage used. You can also apply a filter to view from large to small or from Small to large. Click on the particular site to view a detailed report on the right side of the pane.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Why_Is_It_Important_to_Manage_SharePoint_Space\"><\/span><strong>Why Is It Important to Manage SharePoint Space?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Unmanaged SharePoint space can lead to upload failures, inaccessible files, and compliance and security risks. It will also have a direct impact on the organization&#8217;s growth, production, and site updates, which is a matter of deep concern.<\/p>\n<p>By actively managing storage, you can increase user performance, manage files effectively, and prepare yourself for future growth etc.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"What_is_the_Automatic_and_Manual_Storage_Limit\"><\/span>What is the Automatic and Manual Storage Limit?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong>Automatic storage quota<\/strong> is assigned by Microsoft and provides each site with a large default quota from the tenant&#8217;s total pool. If you want more control over individual site storage, you can switch to <strong>manual mode<\/strong> and define quotas yourself.<\/p>\n<p><strong>Automatic Mode:<\/strong><\/p>\n<ul>\n<li>Storage is pooled across all sites.<\/li>\n<li>SharePoint allocates space as needed.<\/li>\n<li>Recommended for large organizations.<\/li>\n<\/ul>\n<p><strong>Manual Mode:<\/strong><\/p>\n<ul>\n<li>Admin assigns a fixed quota per site.<\/li>\n<li>Useful for controlled environments or critical project sites.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"How_to_Manage_SharePoint_Storage\"><\/span>How to Manage SharePoint Storage?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>You can manage SharePoint storage in two parts:<\/p>\n<ol>\n<li><strong>Switch to Manual:<\/strong>\n<ul>\n<li>Visit <strong>SharePoint Admin Center &gt; Settings &gt; Site Storage Limits<\/strong>.<\/li>\n<li>Choose between <strong>Automatic<\/strong> or <strong>Manual<\/strong> management.<\/li>\n<\/ul>\n<\/li>\n<li><strong>Change Storage in GB:<\/strong>\n<ul>\n<li>Navigate to <strong>Active Sites<\/strong>, select a site, and click on three dots, then choose storage.<\/li>\n<li>Enter a custom value in GB to limit the site\u2019s maximum usage.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<h3><span class=\"ez-toc-section\" id=\"How_can_a_user_extend_SharePoint_Storage_without_admin_access\"><\/span><strong>How can a user extend SharePoint Storage without admin access?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Users cannot increase storage on their own unless given admin access. However, site owners can request more space from the SharePoint administrator. After monitoring the site usage report or metrics, the user can inform or send a request to increase the quota of the site.<\/p>\n<p>After reviewing the storage, Admins can grant additional storage to individual sites by editing site limits using <strong>Admin Center<\/strong> or via <strong>PowerShell<\/strong>.<\/p>\n<p>If you want to self-manage, then delete unnecessary files and folders or move content to <strong>OneDrive<\/strong> or <strong>Teams Archive <\/strong>(depending on permissions).<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Subscription_Limitations_and_Policies_for_SharePoint_Storage\"><\/span>Subscription Limitations and Policies for SharePoint Storage<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Your SharePoint storage capacity is tied to your <strong>Microsoft 365 subscription plan<\/strong>.<\/p>\n<ul>\n<li><strong>Default Allocation:<\/strong> Each tenant gets 1 TB + 10 GB per licensed user.<\/li>\n<li><strong>Additional Storage:<\/strong> Can be purchased from the Microsoft 365 Admin Center.<\/li>\n<li><strong>Storage Cap:<\/strong> Some plans cap at 25 TB per site collection.<\/li>\n<\/ul>\n<p><strong>Note:<\/strong> Storage policies should include archiving, lifecycle management, and permissions reviews to avoid overuse.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_to_Increase_SharePoint_Storage_Using_PowerShell\"><\/span>How to Increase SharePoint Storage Using PowerShell?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>As an IT admin, changing quotas using PowerShell is a more efficient and manageable method. Use the command below to increase or extend SharePoint storage quickly.<\/p>\n<p><strong>1st Step: Install the SharePoint Online Module<\/strong><\/p>\n<pre>Install-Module -Name Microsoft.Online.SharePoint.PowerShell -Force<\/pre>\n<p><strong>2nd Step: Connect to SharePoint Account &#8211; <\/strong>Change Tenant name, then run.<\/p>\n<pre>Connect-SPOService -Url https:\/\/<strong>yourtenant<\/strong>-admin.sharepoint.com<\/pre>\n<p><strong>3rd Step: Check <\/strong><span style=\"box-sizing: border-box;\"><strong>the Current Quota &#8211; <\/strong>Change the Tenant and site name,<\/span>\u00a0then run.<\/p>\n<pre>Get-SPOSite -Identity https:\/\/<strong>yourtenant<\/strong>.sharepoint.com\/sites\/<strong>yoursite<\/strong> | Select URL, StorageUsageCurrent, StorageQuota<\/pre>\n<p><strong>4th Step<\/strong>: <strong>Change Quota &#8211; <\/strong>Change Tenant, Site Name, and Value, then run.<\/p>\n<pre>Set-SPOSite -Identity https:\/\/<strong>yourtenant<\/strong>.sharepoint.com\/sites\/<strong>yoursite<\/strong> -StorageQuota <strong>[value in MB]<\/strong> -StorageQuotaWarningLevel <strong>[value in\u00a0 MB]<\/strong><\/pre>\n<h3><span class=\"ez-toc-section\" id=\"Final_Thoughts\"><\/span>Final Thoughts<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong data-start=\"77\" data-end=\"155\">We learned how to manage SharePoint storage with and without admin access.<\/strong> This article helps you understand the required permissions and access levels needed to efficiently manage your SharePoint quota. Proper storage management not only helps prevent downtime but also supports a scalable and collaborative environment for your team. Whether you have admin access or not, users can apply the methods above to optimize or manually increase SharePoint storage where permitted.<\/p>\n<p><strong>Read More:<\/strong> <a href=\"https:\/\/www.mailsdaddy.com\/blogs\/sync-unlink-sharepoint-to-onedrive\/\">Link SharePoint to OneDrive<\/a><\/p>\n<p><strong>Read More: <\/strong><a href=\"https:\/\/www.mailsdaddy.com\/services\/\">SharePoint Migration Tool<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Managing SharePoint storage quotas is critical for smooth operations and collaboration within Microsoft 365. As your organization grows, so does your data. Monitoring and expanding your storage resources requires careful planning and the right tools. As the IT administrator, you are responsible for managing site storage and limits so that the organization can continue its [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":4443,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[21,59,160],"tags":[],"class_list":["post-4442","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-office-365","category-powershell","category-technology"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Managing SharePoint Storage \u2013 With or Without Admin Access<\/title>\n<meta name=\"description\" content=\"Managing SharePoint storage without admin access seem problematic. 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