{"id":4496,"date":"2025-07-25T11:09:25","date_gmt":"2025-07-25T11:09:25","guid":{"rendered":"https:\/\/www.mailsdaddy.com\/blogs\/?p=4496"},"modified":"2025-07-23T12:01:16","modified_gmt":"2025-07-23T12:01:16","slug":"export-google-workspace-pst","status":"publish","type":"post","link":"https:\/\/www.mailsdaddy.com\/blogs\/export-google-workspace-pst\/","title":{"rendered":"How to Export Google Workspace to PST: Step-by-Step Guide"},"content":{"rendered":"<p>Google Workspace (formally known as GSuite) is a cloud-based productivity and organization management platform offered by Google. It allows users to store and manage various types of data within a unified environment. Core services like <strong>Gmail, Google Drive, Google Meet, Docs, and Sites<\/strong> help individuals and businesses collaborate efficiently.<\/p>\n<p>However, when a user wants to move their mailbox data from Google Workspace to Outlook, creating a PST backup becomes essential. Exporting emails to PST ensures data accessibility outside of Google\u2019s ecosystem and supports smooth migration to Microsoft Outlook.<\/p>\n<p>In this article, we will guide you through the <strong>step-by-step process to open your Google Workspace mailbox in Outlook<\/strong>. We\u2019ll also touch on how to export your data into other formats like <strong>MBOX<\/strong>, <strong>EML<\/strong>, and <strong>MSG<\/strong>.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/export-google-workspace-pst\/#How_to_start_Google_Workspace_Export\" >How to start Google Workspace Export?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/export-google-workspace-pst\/#How_to_Generate_App_Password_in_Google_Workspace\" >How to Generate App Password in Google Workspace?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/export-google-workspace-pst\/#Export_Google_Workspace_to_PST_%E2%80%93_Step%E2%80%91by%E2%80%91Step_Guide_with_Screenshots\" >Export Google Workspace to PST \u2013 Step\u2011by\u2011Step Guide with Screenshots<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/export-google-workspace-pst\/#Situation_1_Your_Google_Workspace_Emails_Are_Still_in_Gmail\" >Situation 1: Your Google Workspace Emails Are Still in Gmail<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/export-google-workspace-pst\/#Situation_2_You_Already_Exported_Google_Workspace_Mailbox_as_MBOX\" >Situation 2: You Already Exported Google Workspace Mailbox as MBOX<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/export-google-workspace-pst\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"How_to_start_Google_Workspace_Export\"><\/span><strong>How to start Google Workspace Export?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Cloud data security is one of the top concerns for businesses and individuals. That\u2019s why platforms like <strong>Google Workspace (G Suite)<\/strong> offer advanced protections to prevent unauthorized access. Therefore, <strong>Google does not allow users to connect third-party apps or tools using their primary Gmail password<\/strong>.<\/p>\n<p>To overcome this restriction and safely <strong>export, migrate, or convert Google Workspace mailbox data<\/strong>, users must create an <strong>App Password<\/strong>\u2014a secure, one-time-use code that lets authorized tools access the mailbox without compromising account security.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Generate_App_Password_in_Google_Workspace\"><\/span><strong>How to Generate App Password in Google Workspace?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>To create app password in GSuite or Workspace, follow the below steps.<\/p>\n<p><strong>Part 1:<\/strong><\/p>\n<ul>\n<li>Login with your <strong>Google Workspace super admin<\/strong> account.<\/li>\n<li>Navigate to <strong>Security<\/strong> tab in the left side list.<\/li>\n<li>Click on <strong>Authentication<\/strong> then goes to <strong>2-Step verification<\/strong>.<\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter size-full wp-image-4497\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/Screenshot-2025-07-23-163553.jpg\" alt=\"google workspace app password generate\" width=\"1916\" height=\"914\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/Screenshot-2025-07-23-163553.jpg 1916w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/Screenshot-2025-07-23-163553-300x143.jpg 300w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/Screenshot-2025-07-23-163553-1024x488.jpg 1024w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/Screenshot-2025-07-23-163553-768x366.jpg 768w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/Screenshot-2025-07-23-163553-1536x733.jpg 1536w\" sizes=\"(max-width: 1916px) 100vw, 1916px\" \/><\/p>\n<ul>\n<li>Now <strong>\u201cOn\u201d<\/strong> for the organization.<\/li>\n<\/ul>\n<p><strong>Note<\/strong>: You can also turn off it when you no longer needed<\/p>\n<ul>\n<li>Scroll down and click on <strong>save<\/strong>.<\/li>\n<\/ul>\n<p><strong>Part 2:<\/strong><\/p>\n<p><strong>Note<\/strong>: Make sure you\u2019re logged in with the same account you need to backup, then follow the next steps.<\/p>\n<ul>\n<li>Now login to Gmail &gt; Manage Google Account &gt; Security &gt; App Password or Directly <a href=\"https:\/\/myaccount.google.com\/apppasswords\" target=\"_blank\" rel=\"nofollow noopener\">open Google App Password<\/a>.<\/li>\n<li>Type <strong>app name<\/strong> and click on <strong>Create<\/strong> button.<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-4502\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/google-workspace-app-password.jpg\" alt=\"google workspace app password\" width=\"1412\" height=\"862\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/google-workspace-app-password.jpg 1412w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/google-workspace-app-password-300x183.jpg 300w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/google-workspace-app-password-1024x625.jpg 1024w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/google-workspace-app-password-768x469.jpg 768w\" sizes=\"(max-width: 1412px) 100vw, 1412px\" \/><\/p>\n<ul>\n<li>Copy and paste the code in notepad or any other text editor.<\/li>\n<li>Click on <strong>Done<\/strong> button.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Export_Google_Workspace_to_PST_%E2%80%93_Step%E2%80%91by%E2%80%91Step_Guide_with_Screenshots\"><\/span><strong>Export Google Workspace to PST \u2013 Step\u2011by\u2011Step Guide with Screenshots<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><strong>Microsoft<\/strong> <strong>Outlook<\/strong> is the first choice for many professionals and organizations\u2014thanks to its powerful features and offline access. Migrating from Google Workspace to Outlook is quite common.<\/p>\n<p>Below are the two common situations users may face when migrating:<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Situation_1_Your_Google_Workspace_Emails_Are_Still_in_Gmail\"><\/span>Situation 1: Your Google Workspace Emails Are Still in Gmail<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>If your emails are still in your Gmail account (Google Workspace) then you can directly export in PST using <a href=\"https:\/\/www.mailsdaddy.com\/gmail-backup-tool\/\"><strong>MailsDaddy Gmail Backup Tool<\/strong><\/a>. The software maintains folder hierarchy, rich text formatting, attachments, header and various other detail in a PST file.<\/p>\n<ul>\n<li><strong>Download MailsDaddy Gmail Backup Tool<\/strong> and install it in Windows OS.<\/li>\n<li>Launch the solution and activate the solution: Demo or Full version.<\/li>\n<li>Click on <strong>Add Account<\/strong> button.<\/li>\n<li>Type <strong>Google Workspace email address<\/strong>.<\/li>\n<li>Copy and Paste <strong>App Password<\/strong> in Next field.<\/li>\n<li>Click on <strong>Advance<\/strong><\/li>\n<li>Ensure that IMAP port is set to: <strong>imap.gmail.com<\/strong> then click on Add Account button.<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-4498\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/google-workspace-backup-tool.jpg\" alt=\"google workspace backup tool\" width=\"1919\" height=\"1019\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/google-workspace-backup-tool.jpg 1919w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/google-workspace-backup-tool-300x159.jpg 300w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/google-workspace-backup-tool-1024x544.jpg 1024w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/google-workspace-backup-tool-768x408.jpg 768w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2025\/07\/google-workspace-backup-tool-1536x816.jpg 1536w\" sizes=\"(max-width: 1919px) 100vw, 1919px\" \/><\/p>\n<p>After following all the steps correctly, the loading process will start. <strong>If your mailbox is very large, it may take some time<\/strong> to get all the folders and labels.<\/p>\n<ul>\n<li>Once the mailbox is fetched, click on <strong>Export<\/strong> button. (Preview is optional choice)<\/li>\n<li><strong>Select<\/strong> all folders then choose <strong>PST<\/strong> for Outlook.<\/li>\n<li><strong>Save<\/strong> the destination and hit on <strong>Export<\/strong> button.<\/li>\n<\/ul>\n<p>The process of <strong>archiving Google Workspace in PST<\/strong> will begin. You will have to wait for the confirmation window.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Situation_2_You_Already_Exported_Google_Workspace_Mailbox_as_MBOX\"><\/span>Situation 2: You Already Exported Google Workspace Mailbox as MBOX<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><a href=\"https:\/\/www.mailsdaddy.com\/blogs\/create-gmail-backup-local-system\/\">Exporting Google Workspace or Gmail data to MBOX<\/a> file using Google Takeout is also a safe process. But user cannot open this MBOX file to Outlook directly.<\/p>\n<p>Here user can use <strong><a href=\"https:\/\/www.mailsdaddy.com\/mbox-to-pst-converter\/\">MailsDaddy MBOX Converter<\/a> <\/strong>tool \u2013 a simple and straightforward tool to convert mailbox into PST format at once. The application is compatible with all running and older Windows machines.<\/p>\n<p>The user <strong>neither needs to learn any technical expertise<\/strong> <strong>nor enable 2-step verification<\/strong>. This single solution is enough to transfer Gmail mailbox to PST format instantly.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-273\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/09\/mbox-to-pst.png\" alt=\"convert mbox to pst\" width=\"250\" height=\"337\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/09\/mbox-to-pst.png 250w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2018\/09\/mbox-to-pst-223x300.png 223w\" sizes=\"(max-width: 250px) 100vw, 250px\" \/><\/p>\n<p><strong>Bonus tip: Export Google Workspace emails in EML, MSG and RTF<\/strong><\/p>\n<p>With Gmail backup tool or MBOX converter tool, user can also export Google Workspace emails to EML, MSG, HTML and various other file format.<\/p>\n<p>For more information, contact our support team.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>In this post, I have described the best way to export Google Workspace to Outlook, EML, MSG and other file formats. Now it is up to you to find your situation and follow the step to migrate Gmail Workspace emails to PST format. You can also use the free demo edition of the solution first and export or backup up to 20 emails form each folder.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Google Workspace (formally known as GSuite) is a cloud-based productivity and organization management platform offered by Google. It allows users to store and manage various types of data within a unified environment. Core services like Gmail, Google Drive, Google Meet, Docs, and Sites help individuals and businesses collaborate efficiently. However, when a user wants to [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":4499,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[639,37,173],"tags":[],"class_list":["post-4496","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-gmail","category-mbox","category-outlook"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Export Google Workspace to PST: Step-by-Step Guide<\/title>\n<meta name=\"description\" content=\"Export Google Workspace to PST format using MailsDaddy Gmail Backup tool. 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