{"id":4987,"date":"2025-11-14T07:36:28","date_gmt":"2025-11-14T07:36:28","guid":{"rendered":"https:\/\/www.mailsdaddy.com\/blogs\/?p=4987"},"modified":"2025-11-14T08:23:51","modified_gmt":"2025-11-14T08:23:51","slug":"best-methods-to-copy-and-move-sharepoint-data","status":"publish","type":"post","link":"https:\/\/www.mailsdaddy.com\/blogs\/best-methods-to-copy-and-move-sharepoint-data\/","title":{"rendered":"Best Methods to Copy and Move Data in SharePoint"},"content":{"rendered":"<p>SharePoint Online is used as a central hub for storing, managing, and sharing content across an organization\u2019s departments. Transferring data between SharePoint sites is a common practice in most organizations. For example, users may copy a document from a team site and paste it into a communication site.<\/p>\n<p>In SharePoint, copying and moving operations can involve document libraries, files, lists, and subsites. Whether you are transferring a few files or entire libraries, SharePoint provides both a manual approach and an automated solution through Power Automate (Cloud Flow).<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/best-methods-to-copy-and-move-sharepoint-data\/#Method_of_Copying_and_Moving_Data_in_SharePoint\" >Method of Copying and Moving Data in SharePoint<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/best-methods-to-copy-and-move-sharepoint-data\/#Watch_Latest_Method_to_Copy_Data_Between_SharePoint_Sites\" >Watch Latest Method to Copy Data Between SharePoint Sites<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/best-methods-to-copy-and-move-sharepoint-data\/#Methods_1_Manually_Copy_or_Move_Data\" >Methods 1: Manually Copy or Move Data<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/best-methods-to-copy-and-move-sharepoint-data\/#Method_2_Automated_copy_or_move_using_Power_Automate_cloud_flow\" >Method 2: Automated copy or move using Power Automate cloud flow<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/best-methods-to-copy-and-move-sharepoint-data\/#Comparing_Methods_Manual_and_Automate_Cloud_flow\" >Comparing Methods: Manual and Automate Cloud flow<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/best-methods-to-copy-and-move-sharepoint-data\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Method_of_Copying_and_Moving_Data_in_SharePoint\"><\/span>Method of Copying and Moving Data in SharePoint<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p data-start=\"185\" data-end=\"353\">Before looking at the methods, it\u2019s important to understand that SharePoint provides different approaches depending on your requirements:<\/p>\n<ul data-start=\"355\" data-end=\"625\">\n<li data-start=\"355\" data-end=\"494\">\n<p data-start=\"357\" data-end=\"494\"><strong data-start=\"357\" data-end=\"375\">Manual methods<\/strong> are suitable for one-time transfers or small amounts of data and are performed using SharePoint\u2019s built-in features.<\/p>\n<\/li>\n<li data-start=\"495\" data-end=\"625\">\n<p data-start=\"497\" data-end=\"625\"><strong data-start=\"497\" data-end=\"512\">Cloud Flows<\/strong> are ideal for recurring transfers, large-scale data migrations, and are executed through the Power Automate app.<\/p>\n<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Watch_Latest_Method_to_Copy_Data_Between_SharePoint_Sites\"><\/span><strong>Watch Latest Method to Copy Data Between SharePoint Sites<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<div class=\"ast-oembed-container \" style=\"height: 100%;\"><iframe title=\"Copy and Move Data Between SharePoint Sites | Manual Method &amp; Power Automate\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/_KACq4k3rsA?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/div>\n<h3><\/h3>\n<h3><span class=\"ez-toc-section\" id=\"Methods_1_Manually_Copy_or_Move_Data\"><\/span>Methods 1: Manually Copy or Move Data<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Use this method when you need to move a small amount of data, SharePoint built-in Copy and Move features are suitable:<\/p>\n<p><strong>1. Navigate to the source document library<\/strong><\/p>\n<ul>\n<li>Open the SharePoint site where files contain.<\/li>\n<li>Go to the document library where your data store.<\/li>\n<\/ul>\n<p><strong>2. Select the Files or Folders<\/strong><\/p>\n<ul>\n<li>Select the files or folders which you want to copy or move.<\/li>\n<\/ul>\n<p><strong>3. Choose \u201ccopy to\u201d or \u201cmove to\u201d option<\/strong><\/p>\n<ul>\n<li>Click on three dots of selected files or use the command bar at the top.<\/li>\n<li>Select required option &#8211; \u201cmove to\u201d or \u201ccopy to\u201d.<\/li>\n<\/ul>\n<p><strong>Note<\/strong>: The \u201cCopy to\u201d option creates a duplicate copy of the selected files and folders, while the \u201cMove to\u201d option transfers them completely to the destination location.<\/p>\n<p><strong>4. Choose the designation site<\/strong><\/p>\n<ul>\n<li>You&#8217;ll see a window with all designation sites.<\/li>\n<li>Choose the target SharePoint site or document library.<\/li>\n<\/ul>\n<p><strong>5. Action Confirm<\/strong><\/p>\n<ul>\n<li>Click on the \u201cmove here\u201d or \u201ccopy here\u201d button.<\/li>\n<li>You will see a successful notification.<\/li>\n<\/ul>\n<p>Once the process is completed, go to the target site and verify the items.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Method_2_Automated_copy_or_move_using_Power_Automate_cloud_flow\"><\/span>Method 2: Automated copy or move using Power Automate cloud flow<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Use this method for migrations of large amounts of data or recurring transfers. It allows users to automate the process of <a href=\"https:\/\/www.youtube.com\/watch?v=_KACq4k3rsA\">copying or moving between two sites<\/a>.<\/p>\n<p><strong>1. Open Power Automate<\/strong><\/p>\n<ul>\n<li>Go to Microsoft account and Open Power Automate in the app section.<\/li>\n<\/ul>\n<p><strong>2. Create a New Cloud flow<\/strong><\/p>\n<ul>\n<li>Click on \u201cCreate\u201d and choose \u201cAutomated cloud flow.\u201d<\/li>\n<li>Give your Flow name like \u201cMove files of SharePoint site.\u201d<\/li>\n<li>Select the trigger \u201cwhen a file is created\u201d and click on the \u201cCreate\u201d button.<\/li>\n<\/ul>\n<p><strong>3. Configure the Trigger<\/strong><\/p>\n<ul>\n<li>Select the <strong>source SharePoint site<\/strong> and the <strong>Document library<\/strong> where files are stored.<\/li>\n<\/ul>\n<p><strong>4. Add an Action<\/strong><\/p>\n<ul>\n<li>Click on \u201c<strong>+ <\/strong>(New Tab)\u201d.<\/li>\n<li>Search for \u201c<strong>Get file conten<\/strong>t\u201d (SharePoint) and add it.<\/li>\n<li>Select the same site address and use <strong>Identifier<\/strong> from the previous step as the file identifier.<\/li>\n<\/ul>\n<p><strong>5. Add Copy Action<\/strong><\/p>\n<ul>\n<li>Add another step and search for &#8220;<strong>Create file <\/strong>(SharePoint)<strong>.<\/strong>\u201d<\/li>\n<li>Select the <strong>destination SharePoint site<\/strong> and document library.<\/li>\n<li>Use <strong>File Name<\/strong> and <strong>File Content<\/strong> from the previous steps.<\/li>\n<\/ul>\n<p><strong>6. Save and Test the Flow<\/strong><\/p>\n<ul>\n<li>Click on <strong>Save <\/strong>and then test the flow<\/li>\n<li>The flow should automatically copy that file to the destination site.<\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Comparing_Methods_Manual_and_Automate_Cloud_flow\"><\/span><strong>Comparing Methods: Manual and Automate Cloud flow<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p><strong>Manual Methods:<\/strong><\/p>\n<ul>\n<li>One-time transfer of small numbers of files.<\/li>\n<li>Immediate results without setup time.<\/li>\n<li>Complete control over what gets transferred<\/li>\n<\/ul>\n<p><strong>Automate Cloud flow<\/strong><\/p>\n<ul>\n<li>Synchronize sites regularly or continuously.<\/li>\n<li>Transfer large numbers of file<\/li>\n<li>Apply business logic or transformations during transfer<\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>Both manual and automated methods have played an important role in SharePoint sites. Manual methods provide a simple and quick way for small amounts of data, one-time transfers, while Automate methods offer a powerful automation for recurring transfers, large-scale data migrations.<\/p>\n<p>By understanding both approaches, you can decide the right method for your tasks. Many Organizations use a combination of methods for best work- using manual methods for ad-hoc needs while automate method use for routine data synchronization tasks.<\/p>\n<p>Contact MailsDaddy support for <a href=\"https:\/\/www.mailsdaddy.com\/services\/\">Cross-Tenant SharePoint Migration<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>SharePoint Online is used as a central hub for storing, managing, and sharing content across an organization\u2019s departments. Transferring data between SharePoint sites is a common practice in most organizations. For example, users may copy a document from a team site and paste it into a communication site. In SharePoint, copying and moving operations can [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":4988,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[341,21,160],"tags":[],"class_list":["post-4987","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-microsoft","category-office-365","category-technology"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Best Methods to Copy and Move Data in SharePoint<\/title>\n<meta name=\"description\" content=\"Find the best methods to copy and move in SharePoint. This post explains one manual method &amp; one automated method to transfer data within SharePoint.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/best-methods-to-copy-and-move-sharepoint-data\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Best Methods to Copy and Move Data in SharePoint\" \/>\n<meta property=\"og:description\" content=\"Find the best methods to copy and move in SharePoint. 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