{"id":5643,"date":"2026-07-20T07:36:13","date_gmt":"2026-07-20T07:36:13","guid":{"rendered":"https:\/\/www.mailsdaddy.com\/blogs\/?p=5643"},"modified":"2026-07-20T09:32:35","modified_gmt":"2026-07-20T09:32:35","slug":"how-to-backup-office-365-mailbox-for-free","status":"publish","type":"post","link":"https:\/\/www.mailsdaddy.com\/blogs\/how-to-backup-office-365-mailbox-for-free\/","title":{"rendered":"How to Backup Office 365 mailbox for Free?"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Email has become the backbone of every business. From client conversations to internal approvals, almost everything important lives inside your mailbox. That&#8217;s why losing access to your Office 365 mailbox data, even for a few hours, can feel like a small disaster. Many people assume that because their mailbox lives in the cloud, Microsoft automatically keeps a full backup of it. Unfortunately, that&#8217;s not entirely true. Microsoft focuses on uptime and infrastructure, not long-term data recovery from accidental deletion, ransomware, or compliance issues.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is exactly why taking a regular backup of your Office 365 mailbox is so important. In this article, we&#8217;ll walk you through the different methods available, their strengths, their limitations, and a reliable tool that makes the whole process much simpler.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/how-to-backup-office-365-mailbox-for-free\/#Why_Backup_Office_365_mailboxes\" >Why Backup Office 365 mailboxes?\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/how-to-backup-office-365-mailbox-for-free\/#How_to_Backup_Office_365_mailboxes_for_free\" >How to Backup Office 365 mailboxes for free?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/how-to-backup-office-365-mailbox-for-free\/#Method_1_Using_Microsoft_Outlook_Export\" >Method 1: Using Microsoft Outlook Export<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/how-to-backup-office-365-mailbox-for-free\/#Method_2_Using_Microsoft_Purview_eDiscovery_tool\" >Method 2: Using Microsoft Purview eDiscovery tool\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/how-to-backup-office-365-mailbox-for-free\/#Method_3_Using_PowerShell_Exchange_Online_Method\" >Method 3: Using PowerShell Exchange Online Method\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/how-to-backup-office-365-mailbox-for-free\/#Alternative_Solution_for_Backup_Office_365_mailbox\" >Alternative Solution for Backup Office 365 mailbox<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/how-to-backup-office-365-mailbox-for-free\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Why_Backup_Office_365_mailboxes\"><\/span><b><span data-contrast=\"auto\">Why Backup Office 365 mailboxes?<\/span><\/b><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:360,&quot;335559739&quot;:120}\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span data-contrast=\"auto\">There are several cases in which a local backup will come in handy:<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\u25cf\" data-font=\"\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\u25cf&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Accidental loss\u00a0<\/span><\/b><span data-contrast=\"auto\">\u2013 a user or someone from your company intentionally or unintentionally\u00a0deletes\u00a0important emails forever or gets access to an administrator account.<\/span><span data-ccp-props=\"{&quot;335559685&quot;:720,&quot;335559991&quot;:360}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\u25cf\" data-font=\"\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\u25cf&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Retention policies limitations<\/span><\/b><span data-contrast=\"auto\">\u00a0\u2013 Microsoft 365 retention policies have certain limitations and settings that cannot be regarded as a backup solution.<\/span><span data-ccp-props=\"{&quot;335559685&quot;:720,&quot;335559991&quot;:360}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\u25cf\" data-font=\"\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\u25cf&quot;}\" data-aria-posinset=\"3\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Employees offboarding\u00a0<\/span><\/b><span data-contrast=\"auto\">\u2013 It is necessary to make a backup of a leaving employee\u2019s mailbox while his\/her license is being\u00a0deleted.<\/span><span data-ccp-props=\"{&quot;335559685&quot;:720,&quot;335559991&quot;:360}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\u25cf\" data-font=\"\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\u25cf&quot;}\" data-aria-posinset=\"4\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Prevent ransomware attacks<\/span><\/b><span data-contrast=\"auto\">\u00a0\u2013 Ransomware and phishing attacks get into the database, infect\u00a0it\u00a0and encrypt your confidential data. Due to\u00a0this\u00a0user\u00a0are unable to access their data.<\/span><span data-ccp-props=\"{&quot;335559685&quot;:720,&quot;335559991&quot;:360}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\u25cf\" data-font=\"\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\u25cf&quot;}\" data-aria-posinset=\"5\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Email migrations\u00a0<\/span><\/b><span data-contrast=\"auto\">\u2013 a migration to another\u00a0tenant,\u00a0and another email service is easier if you have a backup.<\/span><span data-ccp-props=\"{&quot;335559685&quot;:720,&quot;335559991&quot;:360}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">Now\u00a0let\u2019s\u00a0get acquainted with the free methods at our disposal.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Backup_Office_365_mailboxes_for_free\"><\/span><span class=\"TextRun SCXW233104108 BCX8\" lang=\"EN\" xml:lang=\"EN\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW233104108 BCX8\" data-ccp-parastyle=\"heading 2\">How to Backup Office 365 mailboxes for free?<\/span><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The scenarios mentioned above highlight why backing up your Office 365 account is essential. Now, we will explore several free methods to save Office 365 emails in PST format. Whether you wish to save data from a single account or back up an entire business email setup into a separate PST file, this process is applicable in all such situations. However, before proceeding, it is important to understand the limitations and requirements associated with the backup method.<\/p>\n<h3 aria-level=\"3\"><span class=\"ez-toc-section\" id=\"Method_1_Using_Microsoft_Outlook_Export\"><\/span><b><span data-contrast=\"none\">Method 1: Using Microsoft Outlook Export<\/span><\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p aria-level=\"3\"><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter size-full wp-image-5645\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2026\/07\/outlook-export-method-1.png\" alt=\"outlook export method\" width=\"1536\" height=\"1024\" \/><\/p>\n<p><span data-contrast=\"auto\">Microsoft Outlook is the simplest way to take backup of Office 365 mailboxes. With this\u00a0method\u00a0you can open or read the emails in your mailbox when you are\u00a0offline,\u00a0and it is suitable for\u00a0few\u00a0mailbox backups.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ol>\n<li><span data-contrast=\"auto\">Open the\u00a0<\/span><b><span data-contrast=\"auto\">Outlook<\/span><\/b><span data-contrast=\"auto\">\u00a0application on your system and configure it with<\/span><b><span data-contrast=\"auto\">\u00a0M365 login credentials<\/span><\/b><span data-contrast=\"auto\">.<\/span><span data-ccp-props=\"{&quot;335559685&quot;:720,&quot;335559991&quot;:360}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"auto\">Go to\u00a0<\/span><b><span data-contrast=\"auto\">File<\/span><\/b><span data-contrast=\"auto\">\u00a0tab then<\/span><b><span data-contrast=\"auto\">\u00a0Open &amp; Export<\/span><\/b><span data-contrast=\"auto\">\u00a0and click on<\/span><b><span data-contrast=\"auto\">\u00a0Import\/Export<\/span><\/b><span data-contrast=\"auto\">\u00a0option.<\/span><span data-ccp-props=\"{&quot;335559685&quot;:720,&quot;335559991&quot;:360}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"auto\">Now select<\/span><b><span data-contrast=\"auto\">\u00a0Export to a File<\/span><\/b><span data-contrast=\"auto\">, then click on<\/span><b><span data-contrast=\"auto\">\u00a0Next<\/span><\/b><span data-contrast=\"auto\">\u00a0button to save Office 365 emails.<\/span><span data-ccp-props=\"{&quot;335559685&quot;:720,&quot;335559991&quot;:360}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"auto\">Choose\u00a0<\/span><b><span data-contrast=\"auto\">Outlook Data File (.pst)<\/span><\/b><span data-contrast=\"auto\">\u00a0and click<\/span><b><span data-contrast=\"auto\">\u00a0Next<\/span><\/b><span data-contrast=\"auto\">.<\/span><span data-ccp-props=\"{&quot;335559685&quot;:720,&quot;335559991&quot;:360}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"auto\">Here\u00a0select the\u00a0<\/span><b><span data-contrast=\"auto\">mailbox or specific folders<\/span><\/b><span data-contrast=\"auto\">\u00a0which you want to backup.<\/span><span data-ccp-props=\"{&quot;335559685&quot;:720,&quot;335559991&quot;:360}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"auto\">Choose a location on your system where you want to save and click on the<\/span><b><span data-contrast=\"auto\">\u00a0Finish\u00a0<\/span><\/b><span data-contrast=\"auto\">button.<\/span><span data-ccp-props=\"{&quot;335559685&quot;:720,&quot;335559991&quot;:360}\">\u00a0<\/span><\/li>\n<\/ol>\n<p><b>Limitations:<\/b><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">For multiple mailboxes, it is slow and time consuming process.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">There is no automation or scheduling<\/span><\/li>\n<li><span style=\"font-weight: 400;\">The risk\u2002of PST file corruption is high over time<\/span><\/li>\n<li><span style=\"font-weight: 400;\">If you&#8217;re looking for an organisation with thousands of users, then this is not for you.<\/span><\/li>\n<\/ul>\n<h3 aria-level=\"3\"><span class=\"ez-toc-section\" id=\"Method_2_Using_Microsoft_Purview_eDiscovery_tool\"><\/span><b><span data-contrast=\"none\">Method 2: Using Microsoft Purview eDiscovery tool<\/span><\/b><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:320,&quot;335559739&quot;:80}\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-5644\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2026\/07\/ediscovery-tool-method-1.png\" alt=\"ediscovery tool method\" width=\"1536\" height=\"1024\" \/><\/p>\n<p><span data-contrast=\"auto\">Microsoft Purview eDiscovery tool is mostly used to backup organization mailboxes from Office 365 to PST. The content search feature inside the MS Purview eDiscovery is the most capable method for large enterprise.<\/span><span data-ccp-props=\"{}\"> This is a technical and long process to save Microsoft 365 emails in local drive.<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Sign in to the <strong>Microsoft Purview portal<\/strong> with a Microsoft 365\u2002admin account that has <strong>eDiscovery permissions<\/strong>.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Click\u2002<strong>Settings<\/strong>, and then click <strong>Roles and Scopes<\/strong> &gt; <strong>Role Groups<\/strong>.<\/span><\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-5653\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2026\/07\/Screenshot-587.png\" alt=\"add role\" width=\"1366\" height=\"601\" \/><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Find the <strong>eDiscovery Manager<\/strong>, and then click <strong>Edit<\/strong>.<\/span><\/li>\n<li><span class=\"TextRun SCXW76711158 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW76711158 BCX8\">Add <strong>Administrator<\/strong> and <strong>Managers <\/strong>using<\/span><\/span><span class=\"TextRun SCXW76711158 BCX8\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW76711158 BCX8\"> search box.<\/span><\/span><\/li>\n<li><span style=\"font-weight: 400;\">Review the details, select Save and confirm the success message. Click <strong>Done<\/strong>.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Click\u2002<strong>Solutions<\/strong>, and then click <strong>eDiscovery<\/strong>.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">In addition, navigate to <strong>Content Search<\/strong> and click <strong>Create a Search<\/strong>.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Type a unique search name and an optional description, and then click <strong>Create<\/strong>.<\/span><\/li>\n<\/ul>\n<p><strong><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-5651\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2026\/07\/Screenshot-589.png\" alt=\"create search\" width=\"1366\" height=\"603\" \/><\/strong><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Click <strong>Add Sources<\/strong>, To add the mailbox\u2002you want to search.<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-5650\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2026\/07\/Screenshot-590.png\" alt=\"click search\" width=\"1366\" height=\"603\" \/><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Find the user whose mailbox you want to export, select the user, and click <strong>Manage<\/strong>.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Choose <strong>Mailboxes<\/strong> only (you can add Sites if needed ) and then click <strong>Save<\/strong>.<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Go to the Export, specify a name for the export and (optionally) a description, and click the export button.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-5649\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2026\/07\/Screenshot-591.png\" alt=\"export data\" width=\"1366\" height=\"601\" \/><\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">To track the progress of export you can go to <strong>Process<\/strong> <strong>manager<\/strong>.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-5646\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2026\/07\/Screenshot-594.png\" alt=\"download pst\" width=\"1366\" height=\"768\" \/><\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">After the export is finished, Open the completed migration process. Scroll down\u2002and click Download to save the PST file. The\u2002exported mailbox will be downloaded as a ZIP file.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-5647\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2026\/07\/Screenshot-593.png\" alt=\"new\" width=\"1366\" height=\"768\" \/><\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\"><strong>Unzip<\/strong> the file and load the pst file straight into Microsoft Outlook.\u00a0<\/span><\/li>\n<\/ul>\n<p><b>Limitations:<\/b><\/p>\n<ol>\n<li><span style=\"font-weight: 400;\">It is requird a E3 or E5 license<\/span><\/li>\n<li><span style=\"font-weight: 400;\">The setup is bit complicated, not recommended for beginners<\/span><\/li>\n<li><span style=\"font-weight: 400;\">It is not generally designed as a backup solution, more for search and litigation.<\/span><\/li>\n<\/ol>\n<h3 aria-level=\"3\"><span class=\"ez-toc-section\" id=\"Method_3_Using_PowerShell_Exchange_Online_Method\"><\/span><b><span data-contrast=\"none\">Method 3: Using PowerShell Exchange Online Method<\/span><\/b><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:320,&quot;335559739&quot;:80}\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span data-contrast=\"auto\">PowerShell with Exchange Online is the third one native method of Microsoft, which is a command-line approach and gives you more control. In this method, install the Exchange online Management module and connect it with administrator credentials.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">After\u00a0logging in, administrators can access mailbox data,\u00a0search\u00a0mailboxes, export emails, or automated mailbox management tasks using <a href=\"https:\/\/learn.microsoft.com\/en-us\/microsoft-365\/backup\/backup-overview\">PowerShell command<\/a>. You can use this method for bulk operations and automation, but it does not\u00a0provide\u00a0direct ways to export Office 365 mailboxes to PST.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><b>Limitations:<\/b><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">It requires\u2002advanced technical knowledge<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Scripts can be broken by\u2002Microsoft updates<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Difficult for non-technical users to handle this method<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Can not see live backup status of\u2002users\u00a0<\/span><\/li>\n<\/ul>\n<h3 aria-level=\"3\"><span class=\"ez-toc-section\" id=\"Alternative_Solution_for_Backup_Office_365_mailbox\"><\/span><b><span data-contrast=\"none\">Alternative Solution for Backup Office 365 mailbox<\/span><\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span data-contrast=\"auto\">You can export multiple Office 365 mailbox data including emails, contacts, calendars, and other things in one go. <a href=\"https:\/\/www.mailsdaddy.com\/office-365-backup\/\">MailsDaddy Office 365 Backup tool<\/a> is designed for IT professionals, business users, to take backup of the entire Office 365 mailbox without losing any data and time. <\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">It enables users to convert their Office 365 mailbox data into PST, MSG, EML, and MBOX formats.\u00a0MailsDaddy\u00a0introduces their Backup tool with enhanced features like backup of bulk mailboxes, selected mailboxes, export contacts only in VCF file formats, and calendars in ICS formats.\u00a0Additionally,\u00a0it is compatible with all Outlook and Windows editions.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><strong>Top Features<\/strong><\/p>\n<ol>\n<li>Built for <strong>Individual<\/strong> and <strong>Enterprise<\/strong> level backup<\/li>\n<li>Easily export selected <strong>admin<\/strong>, <strong>user<\/strong>, and <strong>shared<\/strong> account.<\/li>\n<li>Allow saving <strong>Primary<\/strong>, <strong>In-place archive<\/strong>, <strong>shared<\/strong> and <strong>Group<\/strong> mailbox.<\/li>\n<li>Export data into <strong>PST<\/strong>, <strong>EML<\/strong>, <strong>MSG<\/strong>, and <strong>MBOX<\/strong> file format<\/li>\n<li><strong>Exclude<\/strong> empty and desire folders.<\/li>\n<li>Use <strong>Date filter<\/strong> to move mailbox between two time period.<\/li>\n<li><strong>Re-sync<\/strong> mailbox anytime.<\/li>\n<\/ol>\n<h3><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Microsoft offers robust native methods for Office 365 mailboxes, enabling users to export or download mailbox data to their local systems. These methods ranging from Outlook Export to Microsoft Purview eDiscovery involve multiple steps to create a mailbox backup. Choosing the right method depends entirely on your specific needs, such as data security requirements and the number of mailboxes requiring backup.<\/p>\n<p>If you are looking for a method that avoids complex, multi-step processes or time-consuming procedures, you might consider an automated solution. The MailsDaddy Office 365 Backup Tool is an excellent choice for users seeking to back up Office 365 mailboxes without any data loss.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Email has become the backbone of every business. From client conversations to internal approvals, almost everything important lives inside your mailbox. That&#8217;s why losing access to your Office 365 mailbox data, even for a few hours, can feel like a small disaster. Many people assume that because their mailbox lives in the cloud, Microsoft automatically [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":5656,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[341,160],"tags":[],"class_list":["post-5643","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-microsoft","category-technology"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Backup Office 365 mailbox for Free?<\/title>\n<meta name=\"description\" content=\"O365 mailbox saves in cloud platform which user cannot open in offline mode. 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