{"id":796,"date":"2019-11-02T10:28:11","date_gmt":"2019-11-02T10:28:11","guid":{"rendered":"http:\/\/www.mailsdaddy.com\/blogs\/?p=796"},"modified":"2023-08-06T10:00:03","modified_gmt":"2023-08-06T10:00:03","slug":"compact-nsf-file-compress-lotus-notes-file","status":"publish","type":"post","link":"https:\/\/www.mailsdaddy.com\/blogs\/compact-nsf-file-compress-lotus-notes-file\/","title":{"rendered":"Compact NSF File to Resolve Lotus Notes Database File Size Limit Error"},"content":{"rendered":"<p>Did you ever think about why there is a requirement to compact NSF file when the Lotus Notes is working properly? Most of the organizations adopt Lotus Notes email client and saves their clients, employees\u2019 database in the NSF file format (default file format of IBM Notes). As we know Lotus Notes is an All-in-One platform that handles and performs sending\/receiving of all tasks such as emails, contacts, calendars, personal journals, task lists, etc. In an enterprise number of employees works, therefore, the size of their corresponding NSF mailbox file can exceed due to the huge amount of emails, attachments, and other respective data items that make the NSF file corrupt and inaccessible. To come out from this pathetic situation, either you have to perform a process to compact NSF file to remove this scenario or you have to <strong><a href=\"https:\/\/www.mailsdaddy.com\/nsf-to-pst-converter\/\">Convert Lotus Notes to Outlook<\/a><\/strong> to access the same data in Outlook Platform.<!--more-->\u00a0Whenever the size limit of the NSF mailbox file has exceeded an error message displays on the screen: <strong>\u201cWarning, database has exceeded its size warning threshold\u201d<\/strong>.<\/p>\n<p>The main purpose of displaying this message on the screen is to let the organizations know about the Lotus Notes data file size limit and hence, reduce or compress the size of the NSF file. If the officials of the organization ignore the error then they will get one more error surely after few days as <strong>\u201cCannot allocate database object, the database would exceed its disk quota\u201d<\/strong>.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_1 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/compact-nsf-file-compress-lotus-notes-file\/#Reasons_for_exceeding_the_size_of_Lotus_Notes_NSF_file\" >Reasons for exceeding the size of Lotus Notes NSF file<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/compact-nsf-file-compress-lotus-notes-file\/#Simple_Techniques_to_compress_Lotus_Notes_files_to_compact_the_NSF_file\" >Simple Techniques to compress Lotus Notes files to compact the NSF file<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/compact-nsf-file-compress-lotus-notes-file\/#Method-1_Compact_Lotus_Notes_NSF_file_using_Notes_client\" >Method-1: Compact Lotus Notes NSF file using Notes client-<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/compact-nsf-file-compress-lotus-notes-file\/#Method-2_Compact_NSF_file_with_Domino_server\" >Method-2: Compact NSF file with Domino server-<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/compact-nsf-file-compress-lotus-notes-file\/#Method-3_Use_the_Domino_Console_to_compress_the_Lotus_Notes_file_size\" >Method-3: Use the Domino Console to compress the Lotus Notes file size-<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.mailsdaddy.com\/blogs\/compact-nsf-file-compress-lotus-notes-file\/#Final_Words\" >Final Words:<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Reasons_for_exceeding_the_size_of_Lotus_Notes_NSF_file\"><\/span>Reasons for exceeding the size of Lotus Notes NSF file<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>In an enterprise, there are several reasons that are responsible to enlarge the size of the NSF database file and make it unallocated for the Domino\/Lotus Notes email client.<\/p>\n<ol>\n<li>Availability of huge amounts of unnecessary or duplicate emails.<\/li>\n<li>Presence of large attachments in important or redundant emails.<\/li>\n<li>Excess of soft-deleted or trashed data items.<\/li>\n<li>An abundance of unnecessary drafted messages.<\/li>\n<li>Large Graphics elements in mailbox data items.<\/li>\n<\/ol>\n<p>All these factors contribute to an NSF file to increase the size quota of Lotus Notes database file.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Simple_Techniques_to_compress_Lotus_Notes_files_to_compact_the_NSF_file\"><\/span>Simple Techniques to compress Lotus Notes files to compact the NSF file<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ol>\n<li>Using Lotus Notes Client.<\/li>\n<li>Using the Domino Server.<\/li>\n<li>Using the Domino Console.<\/li>\n<\/ol>\n<h3><span class=\"ez-toc-section\" id=\"Method-1_Compact_Lotus_Notes_NSF_file_using_Notes_client\"><\/span>Method-1: Compact Lotus Notes NSF file using Notes client-<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li><strong>Step-1:<\/strong> Open IBM Lotus Notes (version 9.0) email client in the machine.<\/li>\n<li><strong>Step-2:<\/strong> Click on the <strong>File<\/strong> menu and go to the <strong>Properties (alt+Enter)<\/strong> option.<\/li>\n<li><strong>Step-3:<\/strong> From the next wizard choose the <strong>Database<\/strong> option from the drop-down list.<\/li>\n<li><strong>Step-4:<\/strong> Go to the\u00a0<strong>i (info)<\/strong> tab to get the size information about the NSF mailbox file.<\/li>\n<li><strong>Step-5:<\/strong> Click on the <strong>Compact<\/strong> button to reduce the Lotus Notes database file size.<\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter size-medium wp-image-802\" src=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2019\/11\/compress-nsf-file-300x258.png\" alt=\"compact nsf file to reduce the Lotus notes mailbox file size\" width=\"300\" height=\"258\" srcset=\"https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2019\/11\/compress-nsf-file-300x258.png 300w, https:\/\/www.mailsdaddy.com\/blogs\/wp-content\/uploads\/2019\/11\/compress-nsf-file.png 307w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Method-2_Compact_NSF_file_with_Domino_server\"><\/span>Method-2: Compact NSF file with Domino server-<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li><strong>Step-1:<\/strong> Open <strong>Domino Server<\/strong> in the machine to conduct the process.<\/li>\n<li><strong>Step-2:<\/strong> Go to <strong>Server\/Program<\/strong> option.<\/li>\n<li><strong>Step-3:<\/strong> Choose the <strong>Configuration Folders<\/strong> option and then click on the <strong>Add Program<\/strong> button.<\/li>\n<li><strong>Step-4:<\/strong> Provide the <strong>complete details<\/strong> about the mailbox file in their respective fields.<\/li>\n<li><strong>Step-5:<\/strong> In the last click on <strong>Save and Close<\/strong> button to initialize the program.<\/li>\n<\/ul>\n<p><strong>Read More: <a href=\"https:\/\/www.mailsdaddy.com\/blogs\/create-manage-mail-rule\/\">Make Rules to avoid the process to Compress Lotus Notes data file<\/a><\/strong><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Method-3_Use_the_Domino_Console_to_compress_the_Lotus_Notes_file_size\"><\/span>Method-3: Use the Domino Console to compress the Lotus Notes file size-<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li><strong>Step-1:<\/strong> Open <strong>Domino server console<\/strong> window.<\/li>\n<li><strong>Step-2:<\/strong> Run the following command- <strong>load Fixup \u2013f database.nsf<\/strong> and wait till the completion finishes.<\/li>\n<li><strong>Step-3:<\/strong> Now run this command- <strong>load Compact-B database.nsf<\/strong> and wait till the process end.<\/li>\n<li><strong>Step-4:<\/strong> Run the command- <strong>load Compact \u2013c database.nsf<\/strong> and wait to finish the process.<\/li>\n<\/ul>\n<p>This Console command method will help to compact NSF file if the size of the Lotus Notes mailbox file increases abnormally.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Final_Words\"><\/span>Final Words:<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The error mainly comes with the large NSF data files. In order to avoid the NSF file corruption, the need for processing to compact NSF file is an essential step to compress Lotus Notes NSF mailbox file. It keeps the NSF file free from any error or issue. In this article, we explained all possible steps to approach the process to reduce the file size and compress the NSF file without any hassle.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Did you ever think about why there is a requirement to compact NSF file when the Lotus Notes is working properly? Most of the organizations adopt Lotus Notes email client and saves their clients, employees\u2019 database in the NSF file format (default file format of IBM Notes). As we know Lotus Notes is an All-in-One [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center 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center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[72],"tags":[207,210,208,209],"class_list":["post-796","post","type-post","status-publish","format-standard","hentry","category-lotus-notes","tag-compact-nsf-file","tag-compress-lotus-notes-nsf-file-size","tag-lotus-notes-data-file-size-limit","tag-reduce-lotus-notes-file-size"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Compact NSF file- Compress Lotus Notes data file size limit<\/title>\n<meta name=\"description\" content=\"Compact NSF file to compress Notes database file and remove the reasons for getting the waring of the exceeded file size limit of the NSF mailbox file.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, 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