Office 365 is used in several large organizations to store and manage data in the cloud. Exchange Online provides several options to manage O365 data. One of them is Message record management or the MRM, which helps in Office 365 retention management. Retention Policy and Retention tags are part of the MRM. Messaging record management (MRM) in Exchange Online helps in managing the records. MRM is possible through retention tags and retention policy. Here, we will talk about how to Create Retention Policy in Office 365.
Retention tags help in applying the retention setting to Office 365 messages and folders. These retention tags are used to apply the retention policy. There are three types of retention tag:
Below are the steps to add Office 365 retention tags:
Retention Action: There are three types of the retention period-
New-RetentionPolicyTag -Name “DPT-Corp-Delete” -Type All -AgeLimitForRetention 2556 -RetentionAction DeleteAndAllowRecovery
The command allows creating a default policy tag to delete all messages in the mailbox after 7 years (2,556 days).
Retention Policy is a rule that is applied for protecting Office 365 data from any kind of deletion. Administrators can create policies according to their business requirements. Also, it is a group of retention tags that can be applied to a mailbox for Office 365 retention and deletion policies.
To apply retention policy for multiple mailbox.
Get-Mailbox -Filter “RetentionPolicy -eq ‘$OldPolicy'” -Resultsize Unlimited | Set-Mailbox -RetentionPolicy “New-Retention-Policy”
Here, in this blog, we learned how to Create Retention Policy in Office 365 and how to use office 365 email retention settings. Hope this blog will be helpful for Office 365 data retention policy.