Microsoft Office 365 is a cloud solution that provides multiple features including storing data, collaboration, teamwork, etc. It provides several normal and business applications to do all the important tasks of the organization. Exchange Online is a relevant solution that works on a cloud platform and provides more enhanced security. Lets learn few steps on how to keep Office 365 more secure.
1) Make a strong password and keep it always protected
It is always recommended that all users and the Administrator should always keep a complex password that is difficult to guess. The password should not be any person’s name; it should be a mixture of all letters, numbers, and symbols. The password of the Office 365 account should not be shared with any unauthorized user. It is better to change the password after a few intervals of time for security purposes.
2) Setup Multi-Factor authentication
MFA helps users to keep Exchange Online accounts more protected setting the double authentication system to Office 365 accounts. It helps users to set either phone or the app verification system along with the login process. This dual authentication process lets the user either configure their phone number or the application that is used during the login process.
3) Protect Office 365 from malware and ransomware
It is very important to protect Exchange Online account from all kinds of ransomware and malware. The cloud platform is also more prone to attacks by hackers.
4) Keep track of users’ activities & prevent unauthorized access
Quickly blocking unauthorized users prevent O365 data loss. Therefore, it is also important to keep track of real-time changes in all activities of the Office 365 users. One can also set alert policies in Exchange Online users in security and compliance.
5) Create Office 365 Retention and Backup Policy
Creating policy for backing up Office 365 data and retention of data helps users to keep the data always backed in even after deletion in one separate folder. User can restore the data of Exchange Online whenever needed and keep safe all the time. To know more, people can get details here.
6) Always Backup O365 data
As Office 365 data is critical to Exchange Online users, it is important to keep the O365 data secure. One way to keep the Exchange Online data secure is to extract the Office 365 data into PST or in any other file format and save it locally. As you all know the backup task takes a long time and include complex steps, therefore, user can look for the best Office 365 Backup Software.
7) Train users of Exchange Online
Providing training to the Office 365 users helps them understand how to use the O365 more securely and effectively. This also helps them know how to protect their Office 365 data and prevent human error. It is also important to make them aware of how to identify phishing attacks and enable the high-security feature at the correct time. This lets users know how to use the Office 365 account more responsibly.
8) Stop auto-forwarding emails
Auto forwarding of emails let the users stop sending malicious attachments, files, links, etc. This helps users in keeping the Office 365 accounts secure from any kind of attacks from unauthorized users.
9) Enable advanced threat protection
Advanced threat protection keeps Office 365 more protected. This will let the Administrator use the smart way of securing Exchange Online accounts. Enabling of ATP let users protect from all kind of phishing attacks and authorized access of Office 365 accounts.
10) Keep track of entire details of O365
Keeping track of Admin and the User activities helps in knowing all important information and the changes happening. Enabling notification gives a quick view of all the activities of the users of the Exchange Online account. This helps to prevent from O365 data loss and data theft.
In this blog, we learned the various steps on how to keep Office 365 more secure. User and the Admin of the Exchange Online can implement these important points to keep the Office 365 account more protected.